Secretary II

Didlake, Inc. • Portsmouth, VA

4d

About The Position

The
Secretary II plays a critical role in supporting the NAVFAC project by
ensuring smooth day-to-day administrative operations. This position serves as a
key point of contact for internal teams, government representatives, and
external partners, helping maintain organization, compliance, and effective
communication across the contract.

Requirements

• Strong organizational, communication, and administrative skills.
• Ability to work independently while supporting a team environment.
• Professional demeanor and commitment to quality work.
• Ability to interact effectively with individuals with disabilities, coworkers, government representatives, and clients.
• High School Diploma or GED required.
• Minimum of two (2) years of relevant secretarial or administrative experience.
• Ability to obtain and maintain required credentials and background checks.
• Valid, insurable driver’s license.
• U.S. citizenship required.
• Proficient knowledge of office practices, procedures, and office equipment.
• Strong computer skills, including Microsoft Office and electronic processing software.
• Ability to learn and apply company policies and procedures.
• Strong written and verbal communication skills, including report and correspondence writing.
• Strong interpersonal skills and ability to present a positive, professional image.

Responsibilities

• Provide daily secretarial and administrative support to the NAVFAC project and Operations Manager.
• Receive and screen phone calls, visitors, and correspondence, route inquiries appropriately.
• Draft correspondence and prepare reports and departmental communications.
• Schedule appointments, meetings, interviews, and conferences; assemble background materials.
• Coordinate internal and external training with the corporate office.
• Act as a communication liaison with contract management, Regional NAVFAC representatives, and vendors.
• Coordinate travel arrangements and contract meetings.
• Schedule candidates and new hire interviews; complete reference checks.
• Process contract security documents for new hires and coordinate with job coaches and HR staff.
• Maintain paper and electronic filing systems and complete operational files.
• Submit annual schedules and maintain quality control documentation.
• Assist with property and asset records, ensuring accurate tracking of inventory, value, and location.
• Requisition orders for contract purchases and maintain inventories.
• Utilize government-provided maintenance software.
• Attend meetings as needed, record and report meeting proceedings.
• Review documents for accuracy, formatting, and completeness prior to supervisor approval.
• Explain Didlake office procedures to subordinate staff and coordinate administrative forms.
• Foster a positive team environment and maintain professional conduct.

Benefits

• Join a mission-driven organization making a positive impact.
• Work in an inclusive, supportive team environment.
• Grow professionally through training and development.
• Build a stable and meaningful career.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED