Secretary - Food & Nutrition Services

Orlando Health • Orlando, FL

13d • Onsite

About The Position

The Department Secretary provides comprehensive administrative, secretarial, and clerical support to management personnel within a large department or service area. This role requires strong organizational skills, the ability to manage multiple priorities in a fast-paced environment, excellent communication skills, and keen attention to detail.

Requirements

• High School Diploma or equivalent
• Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Teams; Access preferred)
• Minimum of two (2) years of clerical or secretarial experience

Responsibilities

• Collaborates with the team to set priorities and deadlines, adjusting workflow to meet departmental and patient needs
• Utilizes Microsoft Office applications (Word, Excel, PowerPoint, Teams) to prepare reports, charts, graphs, and presentations
• Schedules appointments for managers and maintains departmental calendars
• Orders and maintains unit and office supplies while monitoring departmental budget limits
• Submits and tracks housekeeping, maintenance, biomedical, and engineering work orders
• Monitors and assists with timekeeping and attendance using KRONOS or other timekeeping systems
• Screens and problem-solves incoming calls and visitor requests, referring issues appropriately
• Receives, distributes, and manages mail, faxes, and electronic notifications
• Ensures timely and accurate payment of departmental invoices and disbursements
• Assists with scheduling patient appointments as needed
• Maintains departmental files in accordance with records retention guidelines
• Organizes meetings, prepares materials, records and transcribes minutes, and arranges logistics as needed
• Tracks progress of special projects and supports department initiatives

Benefits

• Recognized Excellence: Named one of America’s Best-In-State Employers by Forbes
• Career Growth & Support: Free education programs and comprehensive well-being services
• Day-One Benefits: Immediate access to flexible benefits that support work-life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees