Secretary & Accountant / Administrative Assistant

HR One • Utica, NY

2h

About The Position

We are seeking a reliable and detail-oriented Secretary & Accountant to support daily office operations while managing accounting and bookkeeping functions and assisting with mechanical service writing. This role combines administrative assistant duties, accounting support, and service coordination within a fast-paced trucking and mechanical service environment.

Requirements

• Experience as a Secretary, Administrative Assistant, or Accounting Administrator
• Knowledge of basic accounting and bookkeeping principles
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with accounting software (QuickBooks or similar)
• Strong organizational, multitasking, and communication skills
• Ability to work efficiently in a fast-paced office environment

Nice To Haves

• Mechanical service writer or dispatcher experience
• Familiarity with work order systems or service management software
• Basic knowledge of mechanical, trucking, or service industry operations

Responsibilities

• Answer phones and manage incoming emails and office communications
• Schedule meetings and maintain organized office filing systems
• Perform accounts payable and accounts receivable functions
• Prepare invoices and manage billing processes
• Reconcile bank statements and credit card accounts
• Track expenses and assistance with financial and bookkeeping reports
• Process payroll as needed
• Prepare service quotes, work orders, and service invoices
• Coordinate communication between technicians, customers, and office staff
• Follow up on outstanding invoices and customer payments

Benefits

• Stable, locally rooted organization with continued growth
• Collaborative and supportive team environment
• Opportunity to play a key role in daily operations and financial processes
• Diverse responsibilities that keep each day engaging and meaningful

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed