Administrative Legal Secretary

Davis Wright Tremaine LLP•Los Angeles, CA

7d•$53,000 - $62,000•Hybrid

About The Position

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for an Administrative Legal Secretary to join our team in our Los Angeles office. We offer a hybrid work engagement with two days o f remote work, and three days in-office. This is an entry-level position which is designed to provide assistance to legal secretaries and other administrative staff on a task basis. Provide and coordinate comprehensive administrative and clerical support for attorneys and paralegals across various practice groups, ensuring the efficient use of their time. This role demands a strong ability to work both independently and collaboratively with timekeepers and staff, along with proficiency in executing the outlined responsibilities. Completion of all provided training programs is mandatory. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will: Document Management: Maintain up-to-date forms and collaborate with word processing on templates Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines Time Entry & Billing Management: Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills Expense Management: Prepare and submit expense reimbursement reports, vendor invoice processing Administrative Duties: Docket deadlines, maintain attorney and client records, prepare/organize binders, conflicts checks, open new client and matter files, and manage calendars Coordinate and schedule messenger, overnight delivery or courier services as needed Coordinate appointments, meetings, conference calls, and travel arrangements Project Coordination: Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members Personal Development: Attend training classes Ownership & Initiative: Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems Engagement & Innovation: Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency Strategic Contribution: Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals Team Support: Maintain regular and consistent attendance and punctuality Adhere to schedule by being timely on breaks, lunches and meetings

Requirements

1+ years’ experience in a professional office preferred
GED or High School Diploma
Self-starter with a high degree of attention to detail
Ability to accurately type 50+ wpm
Basic knowledge of Microsoft Office products
Intermediate knowledge of Microsoft Office Word
Ability and willingness to learn new programs and program updates
Ability to express self effectively, both orally and in writing
Excellent grammar and proofreading skills
A highly professional demeanor and appearance; adhere to dress code
Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
Ability to prioritize tasks and to complete projects with minimal supervision
Ability to follow client confidentiality guidelines
Ability to pay close attention to detail and be highly organized and accurate
Strong time management skills

Responsibilities

Document Management: Maintain up-to-date forms and collaborate with word processing on templates
Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines
Time Entry & Billing Management: Enter attorney time, process and assist with the client billing process, including reviewing, and editing pre-bills
Expense Management: Prepare and submit expense reimbursement reports, vendor invoice processing
Administrative Duties: Docket deadlines, maintain attorney and client records, prepare/organize binders, conflicts checks, open new client and matter files, and manage calendars
Coordinate and schedule messenger, overnight delivery or courier services as needed
Coordinate appointments, meetings, conference calls, and travel arrangements
Project Coordination: Regularly check in with assigned executive legal secretaries and attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members
Personal Development: Attend training classes
Ownership & Initiative: Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems
Engagement & Innovation: Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency
Strategic Contribution: Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals
Team Support: Maintain regular and consistent attendance and punctuality
Adhere to schedule by being timely on breaks, lunches and meetings