Secretary 2

Hillsborough County Public Schools • Tampa, FL

1d

About The Position

The Secretary 2, Head Start Program, will provide clerical support to the various service areas of the Head Start Programs. DISTRICT EXPECTATIONS: All district employees must: · Demonstrate regular and predictable attendance. Physical presence is expected as part of a reliable and predictable pattern of attendance. · Support the district’s vision, mission, goals, and Strategic Plan. · Engage in civility, respect, and professionalism. · Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.

Responsibilities

• Verifies, codes, and/or classifies incoming materials and documents; returns incorrect material to senders for needed correction, and maintains follow-up procedures to ensure return of corrected materials.
• Makes computations needed for reports, budgets, and records; condenses data for department use.
• Operates various general office machines, including but not limited to adding machines, copy machines, calculators, computers, collators, decollators, call directories, and other telephone-related devices.
• Gathers a variety of information from various sources for use by others in answering correspondence or preparing reports.
• Prepares reports or drafts correspondence as directed.
• Establishes and is responsible for the complete maintenance of filing systems, related responsibilities of accurate filing and ease of material retrieval.
• Plans, assigns, reviews, and corrects the work of and trains lower level employees.
• Performs basic computer skills, such as keyboarding, spreadsheets, and presentation software.
• Opens, sorts, and distributes incoming mail and packages, as well as prepares outgoing mail and packages.
• Maintains payroll and other related personnel functions.
• Prepares bookkeeping and various cost center reports.
• Performs basic secretarial functions, including but not limited to setting of appointments, answering phones, and note taking.
• Performs any other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed