Secretary 2 St. Joseph's Howland Pain Medicine Center

Mercy Health • Warren, OH

33d

About The Position

The Secretary II, under the direction of the Chairman of each Clinical Department, assumes duties in 3 categories, to include administrative, educational, and medical editor duties; all categories include the responsibility to review and update job duties continuously to improve efficiency; to design or revise necessary forms, protocols, or policies; to perform general and specific clerical duties; to keep schedules; to function as a receptionist; to prepare documents; to order necessary supplies; to type, file, and maintain records.

Requirements

• High School Graduate/GED
• 2 years Clerical Experience preferred
• Excellent interpersonal skills
• Proficient in Microsoft Word and Excel required
• Medical Terminology required
• Excellent writing skills
• Has broad, fairly detailed level of knowledge.
• Gathers, organizes, verifies, composes, and/or analyzes data.
• Produces final output within established standards.

Nice To Haves

• Additional Clerical Courses preferred
• Some privileging experience preferred

Responsibilities

• Administrative Provide administrative and secretarial support for the clinical department chairmen and section directors; to include tracking of data, minutes of meetings, correspondence, calendars.
• Complete the monthly data sheet for chairmen duties
• Prepare and submit agendas, minutes, and correspondence for department committees and meetings, to include the monthly, quarterly, and annual reports for departments and sections; track attendance, prepare audiovisual materials for meetings—for the following: all Department Meetings; Surgical Directors Standards Committee, CME Committee, Department Fund Board of Directors; Invasive Procedure Review Committee, Internal Medicine Standards Committee, other meetings as needed.
• Organize, prepare, coordinate and implement special department functions, projects and assignments (Christmas party, etc.)
• Organize, maintain, and update physician files to include data information for physician appointment and reappointment. OPPE/FPPE
• Track and complete OPPE/FPPE outcomes; correspondence for same Data: Track monthly procedures from St. Elizabeth Youngstown Hospital, St. Elizabeth Boardman Hospital, and St. Joseph Warren Hospital (received from—inpatient, outpatient, surgery, endoscopy); enter mortality data into monthly report
• Update delineation of privilege forms.
• For new procedures—gather information, documentation, and criteria for approval of privileges; submit policy to department chair, section directors, and Credentials Committee.
• Policy: Assist the chairmen in developing and updating department policies; maintain policy book for the department and sections; upload policies to appropriate document library
• SCIP: Track data for Quality Improvement department indicators, including mortality/morbidity information and SCIP reports.
• Invasive Procedure Review Committee: Provide support for the chairperson to include data tracking, minutes, correspondence, charts, graphs, and reports.
• Newsletter: Organize department news, minutes of meetings, announcements, and events, into the department Newsletter.
• PerfectServe: Update and upload all section call schedules to PerfectServe; distribute general surgery call schedule as noted, to core faculty and to the private section.
• Education CME: Organize and facilitate the department CME programs, to include all arrangements for the program, audio-visual needs, handouts, etc.; setup and organize, complete paperwork, according to CME protocols.
• CME/Mortality & Morbidity Conference: set up and organize M/M conferences, according to CME requirements.
• Medical Editor/Research Update the department policy and procedure manual.
• Ongoing Projects Department policies; develop 'policybook' for each department.
• Perform routine office duties; schedule meetings; maintain schedules; correspondence and follow-up responsibilities.
• Maintain and set up computer equipment (laptop/projector) for department events, resident conferences, medical student lectures.
• Maintain and record the hospital and private department funds and checking account transactions and balances; deposit and withdraw funds, as required.
• Organize the department's graduation dinner for chief residents, send invitations, facilitate catering and program needs, organize presentation of gifts and awards and purchase of same
• Oversee the needs of the department of surgery office, including the maintenance of office supplies and equipment.
• Perform errands as assigned by the department chair.
• Other duties as assigned.

Benefits

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HAS/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees