Secretarial Assistant

Milwaukee County Wisconsin•Milwaukee, WI

3d•$20 - $30

About The Position

Secretarial Assistant – District Attorney Hourly Pay Rate $20.08 - $30.13 Closing Date: April 23, 2026, or upon receipt of the first 50 application submissions received Job Summary: Performs a variety of legal secretarial duties for district attorney teams and units in the criminal division.

Requirements

Current Wisconsin resident
High School Diploma or GED equivalent
Three years of secretarial experience
Intermediate knowledge of all related computer and software applications, such as word processing and spreadsheets.
Purpose, format and processing procedures of documents
English grammar, punctuation, spelling and usage
Format and composition of routine correspondence
General office clerical practices and procedures
Ability to Compose routine correspondence and documents from minimum instructions
Ability to Prepare complex documents from specific instructions
Ability to Efficiently maintain accurate case files and records
Ability to Understand and follow oral and written directions and instructions
Ability to Establish and maintain effective working relationships with co-workers, other department personnel and the public
Ability to Communicate clearly and concisely orally and in writing

Responsibilities

Receive and screen phone calls.
Assist with walk-ins, maintain office supplies and operate equipment.
Sort, open, log, and distribute incoming mail to attorneys and file.
Notify attorneys of upcoming motions and other urgent matters.
Enter cases in PROTECT, the District Attorney case management system.
Review and analyze police reports to gather the necessary information to make the case entries and to verify accuracy of charges and statutes provided.
Compile, review and print criminal records
Review and analyze legal documents to ensure proper formatting and meet filing requirements.
Generate orders to produce, warrant requests and preliminary hearing notices and related legal documents; proofread and edit legal document.
Re-Issue of filed criminal cases referrals in PROTECT, the District Attorney case management system: consolidate multiple criminal case referrals at the discretion of an Assistant District Attorney.
Transcribe dictation, including briefs and motions and legal correspondence, jail calls, wiretaps, 9-1-1 calls, criminal complaints, and interviews of defendants and witnesses.
Review case entries in PROTECT database and files to ensure proper entry, preparation and disposition; and correct errors to maintain integrity of PROTECT database.
Other duties as assigned.