Seasonal Product Programs Specialist

GIRL SCOUTS HEART OF NJ • Newark, NJ

1d • $20 - $20 • Onsite

About The Position

Girl Scouts Heart of New Jersey (GSHNJ) is one of four Girl Scout Councils supporting the New Jersey area. We service all of Hudson, Essex, Union, Somerset, Hunterdon, and portions of Middlesex and Warren counties. We operate offices in Newark, Westfield and North Branch, NJ; and maintain camp properties in Maplewood, Hillsborough, and Middleville, NJ. Building girls of courage, confidence, and character who make the world a better place. Here at GSHNJ, we offer every girl a chance to do something amazing! We are looking for a talented individual to join our Product Programs team as Seasonal Product Programs Specialist who plays a key role in supporting the successful planning, implementation, and execution of Girl Scouts Heart of New Jersey’s (GSHNJ) Cookie Programs. Reporting to the Product Programs Director, this position supports council-wide product program strategies, volunteer engagement, logistics, inventory management, and customer service. This role is responsible for managing an assigned Cookie Cupboard location (Newark, NJ), supporting Mega Drops, and serving as a primary point of contact for volunteers with product program inquiries. The Seasonal Product Programs Specialist ensures smooth operations, accurate records, and a positive experience for volunteers, troops, and staff throughout the product program seasons. This is a seasonal, part-time position based in Newark, NJ (cupboards location), with a schedule of up to 24 hours per week, running from January 2026 through May 2026.

Requirements

• Bachelor’s degree or up to 3 years of prior relevant work experience required.
• Proficient in MS Word, Excel, and PowerPoint.
• Excellent interpersonal and organizational skills.
• Self-starter with demonstrated ability to effectively manage multiple projects, set priorities, and manage objectives within specified time and financial limits.
• Excellent written and communication skills.
• Strong data entry skills with marked attention to detail and accuracy.
• Comprehensive analytical thinking and problem solving.
• Demonstrated ability to work in intradepartmental matrix.
• Ability to provide excellent customer service.
• Flexibility to shift work hours as needed, including evenings and weekends.
• Ability to lift and manipulate up to 30 pounds of Girl Scouting products, supplies, or materials.
• A valid driver’s license is required if driving a council vehicle. Reliable transportation, whether the employee’s own vehicle or public transportation, is necessary for travel between council properties and throughout the entire service area as needed.
• Become a registered member of Girl Scouts and maintain membership for duration of employment.

Nice To Haves

• Experience with Salesforce or other CRM platform is a plus.
• Prior volunteer management or program management experience a plus.

Responsibilities

• Support the implementation of council product program strategies, campaigns, incentives, and timelines for Cookie Programs.
• Serve as a key resource for volunteers, providing professional and timely support for all product program-related inquiries.
• Coordinate, prepare, and execute mailings for troops during Cookie Program seasons.
• Administer recognition and incentive programs, including tracking eligibility and distribution.
• Manage an assigned Cookie Cupboard location, including inventory control, order fulfillment, volunteer support, and on-site operations.
• Support Mega Drop coordination, including logistics, inventory tracking, and volunteer communication.
• Maintain accurate inventory records for all product, ensuring proper reconciliation and reporting.
• Assist with the delivery of product and incentive awards to volunteers as needed.
• Collaborate with volunteers to promote, market, and implement product program participation within their communities.
• Provide high-quality customer service to volunteers, staff, and external partners.
• Support volunteer understanding of product programs, procedures, timelines, and financial literacy components.
• Deliver program elements for on-demand Financial Literacy programming related to product programs.
• Assist in the coordination, execution, and attendance of product program incentive and recognition events.
• Support event logistics, preparation, and follow-up as needed.
• Maintain accurate transaction records, including orders, deliveries, deposits, incentives, and recognitions.
• Support data entry and reporting related to product programs.
• Work collaboratively within an intradepartmental matrix to ensure alignment across teams.
• Perform other duties as assigned to support the success of product programs.

Benefits

• In accordance with New Jersey law, part-time and seasonal employees accrue paid sick leave.
• Girl Scouts Heart of New Jersey is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. GSHNJ does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability, or any other federal, state or local protected class.
• Employer reserves the right to change the job descriptions at any time.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level