Seasonal Office Aide
About The Position
Performs clerical work in support of assigned department function. Duties include receiving documents; entering data into automated systems, verifying data and processing transactions. Positions in this class perform routine data entry and identify needed corrective actions to resolve discrepancies; answer questions; and maintain documents and records. Essential Functions The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Requirements
- High School Diploma or GED; supplemented by three (3) years of experience performing clerical and/or administrative support work; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Responsibilities
- Drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed.
- Schedules and organizes events and/or meetings; sends out invites and makes follow up calls; performs special projects or conducts research and analysis as assigned.
- Creates and implements the use of forms as needed to simplify administrative operations; answers phone calls, responds to e-mails, scans and sends documents, and relays messages to peers and supervisor.
- Receives and processes documents, mail and/or materials for assigned department; reviews documents for completeness and accuracy; pair documents to related information such as matching purchase orders to invoices and/or matching payments to account files/billings, etc.
- Runs reports; copies and/or distributes reports; establishes and maintains both automated and manual records and files; and performs record retention tasks as dictated by County policy.
- Maintains assigned inventory; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming shipments; reviews and forwards for payment.
- Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned department functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities.
- Explains policies and procedures.
- Prepares various department documents requiring knowledge of department policies, programs, and procedures and which may involve researching, compiling, analyzing, retrieving and/or summarizing data.
- Performs other related duties as required.
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
