Seasonal Assistant, Corporate Relations

Ravinia Festival Association•Highland Park, IL

6d•Hybrid

About The Position

The primary responsibility of the Seasonal Assistant, Corporate Relations is to assist with the coordination and implementation of the corporate fundraising campaign and provide support for corporate displays and events. The seasonal position offers an opportunity to gain experience in the fields of event planning, sponsorships, corporate fundraising and donor stewardship for a non-profit arts organization. This is a valued position that contributes significantly to the success of the Development Department and the Corporate Relations team. Dates of Seasonal Position Full time seasonal position, ideally from late January/early February through the end of the concert season, which runs from mid-July through late September 2026. Opportunity to extend through November (as needed). Will consider part time hours from January – May and October-November (as needed) to accommodate for class schedules. Hybrid work schedules will be considered, though onsite hours will be required for all events and other projects as needed.

Requirements

Passion for Ravinia’s mission, particularly music and music education
Exceptional guest service, communication and interpersonal skills
Superior verbal and written communication skills
Excellent analytical and problem-solving skills with the ability to quickly and calmly address a situation
A desire to learn and work proactively to stay a step ahead of needs of department staff and sponsors/clients
Outstanding ability to manage and prioritize multiple projects simultaneously with great attention to detail and agility to switch gears at a moment’s notice
Ability to communicate and collaborate with a variety of people, including staff, vendors and sponsors, with professionalism
Capability to work well in a team environment across departments as well as independently
Proficiency in Google (Slides, Sheets, Docs) and Microsoft Office (PowerPoint, Excel, Word) including mail merge
Proficiency in Zoom Meetings and related video conferencing tools
Experience in working with databases ( Audienceview is a plus, but not required) and/or the ability to quickly learn and utilize various technology platforms
Ability to work onsite as needed
Must be available to work evenings and weekend hours outdoors (40+ hours per week) during the summer season
Ability to lift at least 25 lbs.
High School diploma or equivalent. At least two years of college experience preferred

Nice To Haves

Coursework in arts administration, marketing or business preferred
Event coordination experience a plus

Responsibilities

Coordinate onsite displays with clients, including establishing event timeline, arranging set-up with facility staff, overseeing event implementation and activation, and delivery of branded premiums, as needed
Assist with coordinating and managing corporate events throughout the summer, including Corporate Night Reception and other events as needed
Assist in management of corporate sponsor entertainment, including arranging concert ticketing, parking, and providing assistance as needed to corporate team and clients during events, and working corporate events (as needed)
Implement sponsorship agreements, including writing acknowledgements, sending benefit packets,creating pledge letters, invoice processing, and submitting gift entry forms
Document sponsor recognition and events - taking photos throughout the season, scanning materials and taking screenshots of online recognition among other documentation
Prepare sponsorship year-end reports customized for each corporation using impression data from print, online and outdoor advertisements, onsite recognition, direct mail, and various promotional materials
Fulfill concert tickets, dining reservations and parking requests by corporate executives
Other duties as assigned, including assisting the development team on the donor concierge phone line and email, and at various department events throughout the year such as season previews, donor receptions, annual Golf Outing, Music Matters Benefit and Women’s Board Gala.

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