Scientific Program Specialist

Guidehouse•Bethesda, MD

13h•$85,000 - $141,000

About The Position

Serve as primary point of contact for Postdoctoral/Visiting Fellows; taking lead responsibility for postdoc trainees including being a resource for the on-boarding process, preparing and presenting NIAID orientations, and sharing postdoctoral training opportunities. Collaborate, assist, and support predoctoral training programs; serve as a resource for on-boarding process, preparing and presenting orientations, and sharing postdoctoral training opportunities. Develop, establish, coordinate and manage intramural recruitment and training opportunities including post-docs and pre-doctoral trainees, specializing in postdoctoral and visiting fellows. Manage and coordinate logistics, marketing, event announcements, and recruiting for NIAID Training Programs; emphasis on postdoctoral, visiting fellows, and pre-doctoral trainees. Provide support and assist within all training programs; develop and implement strategies for reaching wider audiences. Educate trainees about further training and career opportunities available to them both within and outside the NIH; advise and support fellows in grant writing and submission. Ensure compliance of fellows with mandatory NIH training including Responsible Conduct of Research Ethic. Develop, plan, and execute the annual post-doctoral fellows retreat; facilitate retreat committee meetings with the intent of shaping and providing direction to the committee; set and track event planning timelines and deliverables ensuring that all phases are completed by established deadline. Research current trends in training and education; remain current on topics associated with biomedical training and career development. Apply standards and metrics to evaluate programs; provide formal and informal reports on success and areas for improvement. Utilize data reporting software to prepare and present visualizations of program metrics; provide the highest level of data security and integrity. Establish and maintain a database of all current postdoctoral and predoctoral trainees and alumni; track awards, recognitions, publications, grants, and career transitions. Build and maintain distribution lists for postdoctoral trainees, visiting fellows, predocs and alumni. Assist with writing, preparation, compilation, and distribution of program newsletters; provide highlights for postdoctoral, visiting fellow, and predoctoral programs. Develop, establish, coordinate, and manage specialized programs in collaboration with the training office to meet the training and career development needs of postdoctoral and predoctoral trainees; including but not limited to grant writing (K22 and K99/R00), public speaking, alternate career paths, and skills workshops for further professional development. Assist in selection, coordination, and scheduling of guest speakers and panelists to provide hands-on training and skills workshops for trainees. Provide a range of administrative and technical functions related to outreach activities and programs for training and education in biomedical research; schedule appointments and meetings, arrange speakers, plan and organize conferences and teleconferences; send out invitations, track responses, conduct surveys, and prepare reports. Assist with scheduling team meetings; prepare agendas and issue briefs; assist on special projects related to intramural training. Review, research, and comply with all NIH policies including but not limited to privacy policy, data security, PII, and procurement. Develop educational and professional materials to assist fellows throughout their training programs. Coordinate updates and revisions to website and social media accounts; ensure accurate display and announcement of program material and events. Work with the logistical contractor in preparation for meetings, events, and seminars Assist in the preparation of background and briefing materials; coordinate the collection and assembly of such materials; research various sources of information to include various subject matter and correspondence files; conduct Internet searches; contact outside offices and individuals to locate appropriate information relevant to a specific activity. Review correspondence for accuracy, completeness, grammar, and conformance; write letters of response, announcements, newsletters, campus publications, and informational reports per requests. Establish and/or maintain appropriate databases of correspondence, reports, reference materials, and publications. Prepare reports in response to requests from NIAID Divisions, NIH IC’s, other agencies (such as NSF), and Congress.

Requirements

Masters or Doctoral Degree
Minimum six (6) years of related experience working with postdoctoral and visiting fellows; expertise in development of specialized training programs and career development; grant writing and submission
Expertise in Microsoft Office Suite and Adobe Creative Suite
Expertise in data management and reporting; associated software
Strong knowledge of project management and execution

Nice To Haves

Scientific writing preferred
Excellent verbal and presentation skills
Excellent writing and grammatical/editing skills

Responsibilities

Serve as primary point of contact for Postdoctoral/Visiting Fellows
Collaborate, assist, and support predoctoral training programs
Develop, establish, coordinate and manage intramural recruitment and training opportunities including post-docs and pre-doctoral trainees, specializing in postdoctoral and visiting fellows.
Manage and coordinate logistics, marketing, event announcements, and recruiting for NIAID Training Programs; emphasis on postdoctoral, visiting fellows, and pre-doctoral trainees.
Provide support and assist within all training programs; develop and implement strategies for reaching wider audiences.
Educate trainees about further training and career opportunities available to them both within and outside the NIH; advise and support fellows in grant writing and submission.
Ensure compliance of fellows with mandatory NIH training including Responsible Conduct of Research Ethic.
Develop, plan, and execute the annual post-doctoral fellows retreat
Research current trends in training and education; remain current on topics associated with biomedical training and career development.
Apply standards and metrics to evaluate programs; provide formal and informal reports on success and areas for improvement.
Utilize data reporting software to prepare and present visualizations of program metrics; provide the highest level of data security and integrity.
Establish and maintain a database of all current postdoctoral and predoctoral trainees and alumni; track awards, recognitions, publications, grants, and career transitions.
Build and maintain distribution lists for postdoctoral trainees, visiting fellows, predocs and alumni.
Assist with writing, preparation, compilation, and distribution of program newsletters; provide highlights for postdoctoral, visiting fellow, and predoctoral programs.
Develop, establish, coordinate, and manage specialized programs in collaboration with the training office to meet the training and career development needs of postdoctoral and predoctoral trainees
Assist in selection, coordination, and scheduling of guest speakers and panelists to provide hands-on training and skills workshops for trainees.
Provide a range of administrative and technical functions related to outreach activities and programs for training and education in biomedical research
Assist with scheduling team meetings; prepare agendas and issue briefs; assist on special projects related to intramural training.
Review, research, and comply with all NIH policies including but not limited to privacy policy, data security, PII, and procurement.
Develop educational and professional materials to assist fellows throughout their training programs.
Coordinate updates and revisions to website and social media accounts; ensure accurate display and announcement of program material and events.
Work with the logistical contractor in preparation for meetings, events, and seminars
Assist in the preparation of background and briefing materials
Review correspondence for accuracy, completeness, grammar, and conformance
Establish and/or maintain appropriate databases of correspondence, reports, reference materials, and publications.
Prepare reports in response to requests from NIAID Divisions, NIH IC’s, other agencies (such as NSF), and Congress.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus