[2025-2026] School Operations Administrator (Bronx)

KIPP • New York, NY

64d • $18 - $25 • Onsite

About The Position

The school operations administrator is responsible for overseeing the school office, and maintenance of office equipment, and acts as the first point of contact for families and visitors to the school. Specifically, the SOA is responsible for maintaining complete student files for each child, serving as the manager of student health and medical information, and playing a critical role in the school’s day to day operations. The SOA works as the lead in executing advocacy tasks and managing core family engagement efforts, such as supporting the school’s KIPP Family Association and ensuring high attendance at family events. The SOA reports directly to the School Operations Manager.

Requirements

• Strong interpersonal skills that contribute to a collegial working environment and a healthy measure of the character traits we value: zest, grit, hope, love, social intelligence, gratitude, and a sense of humor.
• Basic proficiency in Microsoft Office and school operations systems; computer literate.
• Outstanding written and oral communication skills; effectively communicates with diverse backgrounds.
• Takes responsibility for impact, adjusts accordingly, and embraces growth opportunities.
• Excellent at prioritization, with high attention to detail.
• Proactive, and able to manage high responsibility levels.
• Passionate about supporting the mission of KIPP NYC and dedicated to professional growth.

Responsibilities

• Assist with core systems, including student arrival, attendance, transitions, lunch/recess, and dismissal.
• Perform assigned daily duties and serve as the main office's first contact for students, staff, families, and visitors.
• Tailor communication to different audiences, fostering a supportive environment.
• Respond to emails/calls within 24-48 hours and ensure others feel valued and supported.
• Execute daily attendance processes, maintain accurate student files, and ensure completion of immunizations and lunch forms.
• Assist with ATS tasks, data submissions, and MetroCard distribution.
• Support event logistics, such as setup and food orders.
• Manage the main office, ensuring it is clean, welcoming, and continuously staffed.
• Handle phone calls, manage student documents, and positively interact with students and families.
• Create and proofread flyers/notices for families.
• Lead advocacy deliverables and support KIPP Family Association events.
• Address student health needs and communicate with the school nurse as necessary.
• Act as a Building Response Team (BRT) member, assisting in emergencies.
• Ensure supplies are stocked and office equipment is functional.
• Fully engage in school activities, including field trips and enrichment programs, contributing to the school’s mission.

Benefits

• Robust benefits include medical, dental, and vision.
• Generous time off including 5 school vacation weeks, sick and personal days, and an extended summer break.
• Up to 12 weeks of 100% parental leave.
• Bright Horizon Back-up Child and Elder Care.
• Employer-paid Life Insurance and Short term/Long term disability.
• Employee incentives include 8 Weeks paid Sabbatical after 10 years, annual professional development funds, and tuition reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees