School Office Manager 2025-26 Big Picture School

Bellevue School District • Bellevue, WA

1d • $39 - $41 • Onsite

About The Position

POSITION OBJECTIVE: The position of Office Manager is for the purpose of managing the operations and functions of the school and provides administrative support for the building administration. COMMITMENT TO EQUITY: The Bellevue School District is committed to a diverse workforce representative of our students, one that embraces and models cultural competency as an international community.

Requirements

• High school diploma or equivalent
• Associates degree in business or related field or the equivalent of post-secondary education
• Previous experience in a school setting
• Understands school operations, policies and procedures
• Ability to use variety of computer software applications, including Microsoft Office and Office 365, including navigation and keyboarding skills as needed
• Understands basic public and community relations techniques
• Possesses basic accounting and budgeting processes
• Communicates effectively and professionally verbally, nonverbally and in written form with a variety of stakeholders
• Demonstrates ability to interact professionally, positively and appropriately with a variety of stakeholders
• Ability to manage a variety of tasks simultaneously
• Possesses problem-solving skills and applies them on a regular basis
• Demonstrates effective personal organizing skills to manage the daily activities associated with the position
• Ability and willingness to adapt to a variety of changing needs
• Demonstrates multicultural sensitivity with the ability to effectively and collaboratively work with diverse populations
• Ability to perform all duties in accordance with all applicable Board policies and district and legal requirements
• Ability to meet and maintain punctuality and attendance expectations
• Valid First Aid and CPR certification if assigned to health clinic

Nice To Haves

• Experience working in an administrative support position within a school setting.
• Public school experience.

Responsibilities

• Functions as a school ambassador
• Provides first-line exceptional experiences to staff, students and the community
• Serves as onsite specialist for human resources functions
• Oversees and manages business processes including purchasing, inventory, accounting, payroll, expenditures and school budget including general school budget and ASB
• Manages communication functions as required for the position
• Provides administrative support for building administrators and teaching staff as applicable
• Manages and oversees building use and activities
• Manages and coordinates school events as directed by the principal and related to the particular building assignment
• Provides facilities management and coordination with a focus on maintaining building safety, security and access
• Serves as a community contact and school liaison as required
• Collaborates and serves as a liaison with a variety of departmental stakeholders regarding school operations
• Manages, prioritizes and problem-solves emergent needs of students, parents, and staff as it pertains to this position
• Collaborates with building administrators and nurse to ensure proper clinic/health room supervision
• Manages and performs clinic/health room needs as required
• Builds, establishes and maintains positive, respectful and professional relationships with students, staff and the community to support a safe and civil environment
• Ensures daily management of substitutes and classroom coverage
• Manages and implements scheduling needs that impact students, staff and the community
• Directs operational functions, procedures and protocols of the school office including attendance, ASB, accounting, and student registration
• Engages in process improvement related to the position
• Engages with and monitors students as needed
• Exercises and maintains confidentiality as required by FERPA, and other related laws and policies
• May function as the building registrar, student placement manager and provide oversight of student enrollment (elementary only)
• Acts as custodian of student records (elementary only)
• Manages textbook purchases and inventory as related for the position
• Elementary office managers may have more direct performance of key duties
• Secondary office managers may have more responsibility directing the work of other staff members
• May provide coaching and guided support for other administrative support positions
• Performs other job-related duties as assigned

Benefits

• Medical, dental, vision, long-term disability, and life-insurance eligibility is based upon 630 hours worked within a school year.
• Retirement provided through Washington State Department of Retirement Systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees