School Office Manager

ACCEL Schools

6h•Onsite

About The Position

ACCEL Schools is seeking a friendly, energetic and ethical School Office Manager to manage all office functions and act as the first point of contact for students, parents and the general public interested at Fairfield Preparatory Academy in Hamilton, Ohio. Fairfield Preparatory Academy is a new public charter school for EK-7 students that combines competitive sport training with accredited academics, founded in Fall 2023. It is part of ACCEL Schools, an established network of public charter schools serving K-12 students throughout the United States since 2014. The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.

Requirements

Associate’s degree
Minimum two (2) years’ office management experience
High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
Experience learning and mastering new computer programs
High quality written and verbal communication skills
Excellent organization and time management skills
Ability to work independently and contribute to a team
Professional, punctual and self-motivated
Understanding and ability to manage confidential information
Ability to lift 25 lbs.
Ability to pass federal and state criminal background checks (FBI/BCI)

Nice To Haves

Bachelor’s degree preferred
Experience working in an education setting preferred

Responsibilities

Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
Manage school-wide phone, email, and in-person communications including: Answer phones, Greet/direct visitors and students arriving at the office, Implement registration, badging and visiting procedures for parents and guests, Help create and distribute school newsletters, surveys, and other notifications, Assist with school events such as Parent Orientation, Open House, school outings, and field trips, Ensure a clean and welcoming environment is maintained.
Support student enrollment goal and retention processes including: Participate in information sessions, Produce welcome packets and mailers, Conduct tours and student/parent orientations, Input student and staff data into the appropriate systems, Request and obtain records for newly enrolled students.
Achieve compliance with all federal, state, local and school student record-keeping requirements such as to: Ensure 100% on-time and complete daily attendance submissions, Complete all required steps of the truancy process, Process student withdrawals, Prepare and maintain transcripts, Fulfill records requests within policy guidelines, Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations, Participate in annual student record audits.
Perform administrative support functions such as: Preparing reports, Filing, Processing incoming and outgoing mail and packages, Coordinating meetings and events, Maintaining calendars.
Maintain appropriate levels of office supplies and other material inventory.
Log and report issues pertaining to office equipment, technology, custodial, and facilities.
Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed.
Maintain meal count lists and communicate monthly food calendars.
Ensure timely and accurate completion of human resource processes including: I-9 verification for new hires, Weekly time & attendance submissions for 100% of staff, Offboarding.
Actively participate in school staff meetings, committee meetings and professional development events.
Perform other duties as assigned.

Benefits

Compensation: The annual starting salary for this position is $43,888. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.
Paid time off
Retirement contributions
Optional Basic Life and AD&D insurance
Voluntary life insurance (employee, spouse, child)
Discounted childcare at Early Learning Academies locations
Medical, dental, and vision insurance
Employee Assistance Program
Voluntary short-term disability insurance
Voluntary long-term disability insurance
Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals