School Office Assistant

Roman Catholic Bishop of San Diego•Escondido, CA

17d•$19•Onsite

About The Position

Under the supervision and direction of School Principal, to assure the smooth and efficient operation of student attendance, records, and other needs. To act as receptionist for the school, answering and responding to emails and phone calls, greeting all visitors courteously, determining their needs, checking them in and directing or escorting to various locations or staff as well as monitoring all persons entering and exiting campus.

Requirements

Customer service skills
Modern office practices, procedures and equipment
Computer and tech skills, ability to learn new programs quickly
Proper use and operation of a telecommunications system; proper telephone techniques and etiquette
Data management; storage and retrieval systems
Principles of office management and organization
Correct English usage including grammar, spelling, punctuation and vocabulary
Interpersonal skills including use of tact, patience and courtesy
Thorough knowledge and familiarity with the organizational structure and practices of the Roman Catholic Church
Ability to
Perform responsible clerical and secretarial work independently and effectively
Analyze difficult and sensitive situations and adopt an appropriate course of action
Understand and carry out oral and written instructions
Assemble and compile data/information and prepare reports
Maintain complex files and records
Understand and carry out oral and written instructions
Operate a variety of office equipment including computers, intercom system, and copiers
Meet schedules and timelines
Maintain confidentiality and positive attitude at all times
High School diploma or equivalent
One year’s experience with administrative and office procedures preferred
School site and office environment with excessive intermittent noise and frequent interruptions Dexterity of hands and fingers to operate a computer keyboard and other office equipment
Sitting or standing for extended periods of time.
Kneeling, bending at the waist, and reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies
Lift objects such as boxes containing documents and weighing up to 35 pounds
Hearing and speaking to exchange information in person or on the telephone
Seeing to read, prepare and review various materials
Potential for contact with bloodborne pathogens and communicable diseases
Mobility to, from, and within the office, as well as maneuvering throughout the school facility

Nice To Haves

Bilingual preferred

Responsibilities

Student attendance and record keeping (including excused absences/documentation, unexcused absences, and tardies)
Verify student absences through verbal or written communication with guardian
Track and communicate communicable disease notifications as needed
Assist with families with early pick-ups, communicate with appropriate teacher
Maintain a variety of files, documents and student files and records (e.g., emergency cards, reports, student cumulative files, immunizations, student lists, volunteer/visitor profiles, student sign-out log, etc.).
Answer and respond to phone/voicemail and emails in a timely manner
Respond to inquiries and/or take messages/distribute to appropriate staff members
Greet and welcome all visitors and guests in a courteous and professional manner
Maintain visitor log
Assure each family is connected to school wide SIS system
Assists with student supervision at recess and lunch
Assist substitute teachers with accessing classroom, tech, materials, and sub plans
Receive, sort and distribute incoming and outgoing mail
Operate a variety of office machines including computers, copiers and communications equipment
Assist with the lunch program as needed.
Perform other functions, duties and tasks as assigned.