SCHOOL BOOKKEEPER

Orange County Public Schools•Apopka, FL

About The Position

Under direct supervision, the purpose of the position is to perform school-based duties associated with updating and maintaining site based financial accounts and records, as well as preparing payroll for teachers and staff. Employees in this classification function at a routine clerical/accounting level capacity and produce various reports for audit and administration, as well as providing general office support. Performs related work as directed.

Requirements

High school diploma or GED; supplemented by minimum three (3) years previous experience and/or training that includes bookkeeping or clerical work, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Collects and verifies monies received from staff, faculty, and students; collects and verifies monies received from parents and outside agencies; prepares daily deposits; posts deposits and returns official receipts to depositor.
Collects requests for purchase orders; verifies availability before submitting request for administrative approval; enters purchase orders for both budget and internal account funds via on-line system.
Matches invoices to purchase orders and remits payment to vendor upon confirmation of receipt of order; checks in and distributes merchandise and supplies received from vendors and the county warehouse.
Balances accounts against monthly bank statements and prepares numerous monthly financial reports for principal and auditing department.
Records, enters, and prepares payroll for faculty via on-line system; records, enters, and prepares payroll for substitute teachers, lunchroom, and custodial personnel via on-line system.
Collects all documentation in the form of book receipts, monies collected forms, and department balances for end of the year report; prepares end of the year report and closes books; submits report to principal and internal auditor.
Instructs teachers in the required paperwork for fundraisers and prepares reports upon completion; coordinates and handles ticket sales for special events and athletics department.
Orders and coordinates buses for field trips via on-line system.
Prepares and files certificates of absences for teachers and staff; maintains filing system for audit.
Reports, compiles, and maintains records of worker compensation accidents.
Maintains accounts for grants and special projects via on-line system.
Sorts and distributes incoming mail; prepares outgoing mail with necessary postage.
Maintains inventory of office supplies; purchases and stores office supplies for all office personnel and administration.
Records journal entries of funds spent for budget; helps establish budget for departments, teams, and administration.
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax.
Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS.
With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their job responsibilities.
Performs related duties as directed.