School Administrative Assistant (Secretary)

Archdiocese of St. Louis•Saint Peters, MO

About The Position

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis. Job SummaryJob Title: Administrative Assistant to the Principal of All Saints Catholic School Supervisor: The Administrative Assistant is under the supervision of the Principal of the school. Status: Full-time parish employee 36 hours per week (may include hours on the weekend(s) and/or evening(s), 11 months, school holiday/holy day observance. General Description: This person provides administrative and general office services for all aspects of the school office and supports the principal. Work hours are scheduled to meet the needs of education programming and the school calendar.

Requirements

The candidate will possess at minimum a high school diploma or GED.
Demonstrated administrative experience and organizational skills to handle multiple tasks.
Proficiency in using a personal computer with knowledge in MS Word, Excel, Publisher and preferably EduConnect.
Excellent communication skills employing professional tact, diplomacy, and flexibility.
Able to honor and maintain confidentiality.
Be in compliance with Protecting God’s Children.

Responsibilities

Provide administrative assistance to the school principal.
Establish and maintain databases and filing systems for the school office and for school students
Organize and implement all aspects of student registration including:
Emergency forms
Volunteer forms,SCRIP forms, etc.
Organize class schedules and rosters
Update all forms and perform all typing duties
Update and organize school family lists
Organize and prepare mass mailings
Type, proofread letters, and develop the school newsletter for email along with other types of correspondence
Update and maintain school EduConnect webpage as directed
Update family and student records on EduConnect
Print report cards and labels for report card envelopes
Assist in collection of tuition, send reminders to parents, keep record of payments
Greet those who call or visit and respond to requests with hospitality
Maintain confidentiality
Assist in meetings
Assist in recruiting and coordinating volunteers as needed
Track all expenses and purchases
Maintain and update records of teachers’ professional development hours
Type up and submit announcements for parish bulletin
Assist in planning and executing safety drills
Inventorying, ordering and maintaining office supplies and equipment
Prepare for Masses, meetings, events, and other gatherings
Plan and coordinate teacher dinners, pick-up food
Collect classroom inventory reports from all classrooms at the end of the school year and order supplies
Excellent interpersonal skills to warmly greet faculty, staff, visitors, students, and parents in person or when answering the phone or responding to emails.
Administrative skills to organize and handle office duties in efficient manner
Exceptional oral and written communication skills to communicate in a friendly and professional manner with staff, faculty, students, parents, volunteers, and visitors
Conflict management skills that focus on preserving relationships
Planning skills for activities and events
Basic math skills
Software/word processing skills