Counseling Department -Administrative Assistant- 12 month

Hudson Public Schools • Hudson, MA

2d • Onsite

About The Position

Hudson High School is looking for an administrative assistant to serve in their counseling office. The School Administrative Assistant performs a variety of duties in support of the operation of the school in support of the Principal, Director of Counseling, and other staff, students, parents and the public.

Requirements

• High School Diploma/GED required
• Three years of related experience in a secretarial, clerical or administrative setting is required
• An equivalent combination of education and experience may be substituted for these requirements.
• Successful completion of Criminal Records Check (CORI), and fingerprints

Nice To Haves

• School or municipal experience is desired
• Bilingual in Spanish or Portuguese, strongly preferred

Responsibilities

• Tracks attendance of students and staff.
• Prepares morning announcements.
• Answers telephone and forwards calls if necessary.
• Provides information to callers.
• Prepares correspondence, newsletters, notices and a variety of materials for distribution to students, staff and parents.
• Registers students for school.
• Updates and maintains student record database.
• Serves as a resource on all school based information for students, staff, administration, parents and the public.
• Prepares and submits payroll.
• Prepares and submits bills for payment.
• Orders office supplies and school supplies; unpacks and distributes same.
• Tracks expenditures for budget purposes.
• Prepares and distribute report cards
• Maintains confidential personnel and student files.
• Produces newsletters, flyers and brochures for a variety of activities and purposes.
• Coordinates events such as graduation, field trips, class trips and other events.
• Provides secretarial support for Principals and other administrators.
• Generates reports as needed.
• Maintains school calendar of events
• Processes free and reduced lunch applications and fee waivers.
• Coordinates CORI check information as needed.
• Arranges for substitute teacher assignments
• Liaison with bus company
• Prepares correspondence
• Greets visitors
• Assists with MCAS preparation and test administration
• Prepares handbooks for teachers and students
• Involved with student dismissals, change of dismissals and release of children
• Processes and track teacher leave requests and arrange substitutes and classroom coverage.
• Coordinates the Advanced Placement testing program, including working with students, parents, proctors, scheduling and handling fees.
• Coordinates student exchange program
• Performs a variety of related duties

Benefits

• 3 personal days, 12 sick days, 10 vacation days prorated pursuant to date of hire
• Benefit Eligible on start date.
• 30 days to enroll in coverage from start date.
• Benefit information: https://www.townofhudson.org/875/Employee-Benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED