Scholarship Program Manager

Houston Livestock Show and Rodeo•Houston, TX

About The Position

Educational Programs administers the Show's multimillion dollar educational and scholarship programs. This position reports directly to and is under the supervision of the Senior Manager, Scholarship Programs. The employee in this position should learn, master, and demonstrate complete understanding of the Educational Programs and initiate ways to streamline and automate processes and procedures. ESSENTIAL DUTIES AND RESPONSIBILITIES : Primary responsibilities include, but are not limited to: Serve as a contact for all current scholars (2300+) Field scholar and alumni related telephone and email inquiries and provide appropriate information to inquirer on a timely basis. Assist in the management of the scholarship program databases including, but not limited to, student addresses, semester hours, semester grades, financial records, and all other necessary records on a consistent and timely basis. Prepare and maintain files on scholarship recipients Prepare and maintain Educational Program spreadsheets, reports, proposals, and score sheets. Manage scholar administrative requests Assist in managing the application process for scholarship program Manage new scholar notification and documentation verification process, including financial aid Monitor scholarship recipient compliance with program Assist in the preparation and delivery of training materials regarding scholarship programming Assist in development and execution of Rodeo Scholars programming Manage disciplinary action appeals process and present to the Scholarship Review Committee Assist with all departmental events and Tejas Receptions. Serve as the Staff Coordinator for the Scholarship Administration Committee Compose and prepare written correspondence as necessary. Other duties include: Learn, master, and demonstrate complete understanding of the Educational Programs and initiate ways to streamline and automate processes and procedures. Financial responsibilities of the position include, but are not limited to, specified periodic reconciliation of scholarship source system to general ledger as maintained by accounting department; disbursement of all payments to students and approved educational programming; maintenance of students individual accounts, including one-time payments, transfers, refunds and charge offs; receipt, acknowledgement, and posting of all memorial and honorary contributions to Educational Fund. Schedule appointments and arrange travel schedules and reservations as deemed necessary to properly administer educational programs. Assist in assigning, communicating, maintaining records, and monitoring scholarship donor program. Assist with background research on grants and scholarships and analysis for Educational Programs Standing Committee. Monitor progress and evaluates scholarship program results. Contribute to a positive teamwork environment. Special Projects as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Very strong organizational abilities are necessary for success in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Bachelors Degree and two or more years related experience and/or training, or equivalent combination of education and experience.
Experience with Microsoft Office Products including Excel.
Very strong organizational abilities are necessary for success in this position.

Nice To Haves

Experience with Oracle and Salesforce a plus.

Responsibilities

Serve as a contact for all current scholars (2300+)
Field scholar and alumni related telephone and email inquiries and provide appropriate information to inquirer on a timely basis.
Assist in the management of the scholarship program databases including, but not limited to, student addresses, semester hours, semester grades, financial records, and all other necessary records on a consistent and timely basis.
Prepare and maintain files on scholarship recipients
Prepare and maintain Educational Program spreadsheets, reports, proposals, and score sheets.
Manage scholar administrative requests
Assist in managing the application process for scholarship program
Manage new scholar notification and documentation verification process, including financial aid
Monitor scholarship recipient compliance with program
Assist in the preparation and delivery of training materials regarding scholarship programming
Assist in development and execution of Rodeo Scholars programming
Manage disciplinary action appeals process and present to the Scholarship Review Committee
Assist with all departmental events and Tejas Receptions.
Serve as the Staff Coordinator for the Scholarship Administration Committee
Compose and prepare written correspondence as necessary.
Learn, master, and demonstrate complete understanding of the Educational Programs and initiate ways to streamline and automate processes and procedures.
Specified periodic reconciliation of scholarship source system to general ledger as maintained by accounting department
Disbursement of all payments to students and approved educational programming
Maintenance of students individual accounts, including one-time payments, transfers, refunds and charge offs
Receipt, acknowledgement, and posting of all memorial and honorary contributions to Educational Fund.
Schedule appointments and arrange travel schedules and reservations as deemed necessary to properly administer educational programs.
Assist in assigning, communicating, maintaining records, and monitoring scholarship donor program.
Assist with background research on grants and scholarships and analysis for Educational Programs Standing Committee.
Monitor progress and evaluates scholarship program results.
Contribute to a positive teamwork environment.
Special Projects as assigned.