Scheduling Coordinator

Aston Carter • Santa Clarita, CA

3d • $54,080 - $83,200 • Remote

About The Position

The Associate Program Manager is responsible for the administrative coordination, scheduling oversight, and project tracking of multi-site installation and commissioning projects. This role focuses on ensuring consistent, timely, and well-documented execution of project schedules, supporting field installation vendors and internal teams through structured planning, communication, and follow-through.

Requirements

• 2–5 years of experience in field installation and commissioning execution.
• Experience in project coordination and schedule/milestone management for 2–5 years.
• Proficiency in interpreting technical/installation documentation for at least 2 years.
• Experience in cross-functional, contractor, and customer coordination for over 2 years.
• Project documentation and reporting experience for 2 years.
• Strong safety and quality mindset, disciplined in checklist execution, and detail-oriented.
• Proactive risk management skills and the ability to manage changing timelines.
• Accuracy and sound judgment in translating requirements into clear field actions.
• Clear communication, professionalism, collaboration, and the ability to influence without authority.
• Strong organizational skills with consistency and data accuracy.

Nice To Haves

• Bachelor’s degree in Engineering, Operations, Project Management, or a related field preferred.
• Experience supporting field-based projects, installations, or commissioning activities preferred.
• Strong understanding of project coordination, scheduling, and execution processes.
• Ability to read and interpret basic technical, construction, or installation-related documentation.
• Excellent communication and interpersonal skills with the ability to work across internal teams and external partners.
• Willingness and ability to travel up to 50% across the United States.
• Ability to work in dynamic environments and adapt to changing project requirements and timelines.
• Strong attention to detail and problem-solving capabilities.
• Proficiency in Microsoft Office and project tracking tools.
• Experience in medical device, healthcare, or construction/installation environments preferred.

Responsibilities

• Support and help lead commissioning activities, including QA checklists, functionality verification, and operational readiness.
• Coordinate the transition from installation to clinical readiness, including setup verification, calibration checks, and ensuring patient-ready standards.
• Manage project coordination and schedule/milestone management for multiple site installations.
• Track milestones, risks, and action items, ensuring stakeholders are aligned to timelines and deliverables.
• Interpret technical, construction, or installation documentation and commissioning protocols to ensure consistent execution across sites and subcontractors.
• Facilitate cross-functional, contractor, and customer coordination to confirm readiness, resolve issues, and maintain alignment on expectations.
• Maintain project documentation and reporting, including schedules, timelines, milestones, and status updates using Microsoft Office and project tracking tools.

Benefits

• Health & Insurance Benefits Bioness Medical offers a comprehensive benefits package for eligible employees, including: Medical insurance (multiple plan options via Aetna) Prescription drug coverage Dental insurance Vision insurance Flexible Spending Accounts (FSA) and Health Savings Account (HSA) options Mental health and substance‑abuse coverage
• Financial & Protection Benefits 401(k) retirement plan Life insurance & AD&D Short‑term and long‑term disability insurance Accident, critical illness, and hospital indemnity insurance State‑mandated Paid Family Leave (CA) Paid Time Off Paid vacation Paid holidays Sick time Employees consistently reference reasonable PTO policies and work‑life balance in reviews.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level