Scheduling Coordinator

Securitas•Sunnyvale, CA

13d

About The Position

The ideal candidate is someone who thrives in a dynamic environment, demonstrates exceptional organizational abilities, and understands the critical nature of maintaining security staffing levels. You'll be empowered to make real-time decisions that directly impact our security operations while developing and implementing strategies to optimize scheduling efficiency.

Requirements

2+ years of experience in scheduling, administrative support, or related field
Proficiency in Microsoft Office Suite, particularly Excel
Experience with scheduling software platforms
Strong organizational and time management skills
Excellent communication skills (written and verbal)
Ability to work in a fast-paced environment and handle multiple priorities
Detail-oriented with strong problem-solving abilities
Available to work various shifts as needed

Responsibilities

Create and maintain master security staff schedules using scheduling software and Excel
Process and coordinate Security Escort Requests (SERs) in real-time
Handle call-offs and coordinate immediate coverage solutions
Review and process time-off requests according to department policies
Monitor overtime usage and implement strategies to minimize excess hours
Maintain accurate attendance records and scheduling documentation
Coordinate with security supervisors regarding staffing needs and coverage requirements
Generate daily staffing reports and scheduling variance documentation
Support last-minute scheduling changes and emergency coverage needs
Assist with special events scheduling and additional coverage requirements