scheduling coordinator

Mission Community Hospital•Panorama City, CA

8d•Onsite

About The Position

SCHEDULING COORDINATOR Position Summary The Radiology Staffing Schedule Coordinator is responsible for processing all patient arrival information, scheduling of patient appointments, sorting and delivering of x-ray reports, charging completed examinations and maintaining current master jacket files. Major Responsibility 1. 2. 3. 4. 5. Must have basic PC knowledge to schedule and register patients. Responsible for timely delivery of x-ray reports to comply with department and hospital standards specific to patient care. Must be proficient in preparing x-ray master jackets and terminal digit filing as well as making film copies for physicians and patients. Have thorough knowledge of medical terminology, must be organized and an accurate speller. Responsible for notifying the supervisor when supply levels are low and need to be re- ordered to insure that adequate inventories are maintained. D EMONSTRATES THE ABILITY TO SAFELY AND COMPETENTLY PERFORM TASKS AND PROCEDURES ACCORDING TO SCOPE OF PRACTICE AND HOSPITAL POLICY AND PROCEDURE . 1. 2. 3. 4. 5. 6. 7. 8. Photocopies and faxes reports, forms, records, etc. as needed/directed. Checks and orders stationary supplies and department supplies at routine intervals maintaining a sufficient reserve (PAR) level of forms. Locates staff, supplies, etc. as needed by department team members including physicians. Initiates and follows through with requests for services to effect patient care, environmental cleanliness and safety. Assists visitors, staff without hesitation; if unable to respond to request, seeks appropriate staff member capable of accommodating needs. Initiates work orders, contacting Facilities Management as appropriate or requested. Keeps scheduling area organized and neat at all times. Performs other clerical duties as assigned.Scheduling Coordinator P ROCESSES AND D OCUMENTS I NFORMATION . 1. Prioritizes work for maintaining efficient work flow. 2. Communicates information thoroughly. 3. Communicates appropriate information to Technologists, Director, physicians, etc. as appropriate. 4. Writes neatly and legibly. 5. Maintains accurate and complete logs. D EMONSTRATES THE ABILITY TO SAFELY AND COMPETENTLY USE EQUIPMENT IN THE PROVISION OF DEPARTMENT SERVICES PER SCOPE OF PRACTICE : 1. 2. 3. Obtains necessary training prior to initial equipment use Assures equipment is in operating order prior to use Uses the equipment in accordance with manufacturer’s operating instructions. Q UALIFICATIONS GENERAL REQUIREMENTS: High School Graduate or equivalent. Strong computer skills, including spreadsheets and word-processing. Good communication skill (especially phone skills). Previous experience with staffing and scheduling preferred. P HYSICAL D EMAND A NALYSIS 1. PHYSICAL Ability to negotiate physical environment with safety REQUIREMENTS: 2. VISUAL REQUIREMENTS: 3. HEARING Ability to translate and understand auditory communications with safety REQUIREMENTS: 4. WORKING CONDITIONS: Office working conditions: Normal Patient Care Areas: With safety precautions

Requirements

High School Graduate or equivalent.
Strong computer skills, including spreadsheets and word-processing.
Good communication skill (especially phone skills).

Nice To Haves

Previous experience with staffing and scheduling preferred.

Responsibilities

Responsible for processing all patient arrival information
scheduling of patient appointments
sorting and delivering of x-ray reports
charging completed examinations
maintaining current master jacket files
Must have basic PC knowledge to schedule and register patients.
Responsible for timely delivery of x-ray reports to comply with department and hospital standards specific to patient care.
Must be proficient in preparing x-ray master jackets and terminal digit filing as well as making film copies for physicians and patients.
Have thorough knowledge of medical terminology, must be organized and an accurate speller.
Responsible for notifying the supervisor when supply levels are low and need to be re- ordered to insure that adequate inventories are maintained.
Photocopies and faxes reports, forms, records, etc. as needed/directed.
Checks and orders stationary supplies and department supplies at routine intervals maintaining a sufficient reserve (PAR) level of forms.
Locates staff, supplies, etc. as needed by department team members including physicians.
Initiates and follows through with requests for services to effect patient care, environmental cleanliness and safety.
Assists visitors, staff without hesitation; if unable to respond to request, seeks appropriate staff member capable of accommodating needs.
Initiates work orders, contacting Facilities Management as appropriate or requested.
Keeps scheduling area organized and neat at all times.
Performs other clerical duties as assigned.
Prioritizes work for maintaining efficient work flow.
Communicates information thoroughly.
Communicates appropriate information to Technologists, Director, physicians, etc. as appropriate.
Writes neatly and legibly.
Maintains accurate and complete logs.
Obtains necessary training prior to initial equipment use
Assures equipment is in operating order prior to use
Uses the equipment in accordance with manufacturer’s operating instructions.