Scheduling Coordinator Residential Inspections (Chesterfield, VA)

KBJW • Richmond, VA

8h • Onsite

About The Position

Koontz Bryant Johnson Williams (KBJW) is seeking a Scheduling Coordinator for Residential Inspections to join our growing team in Chesterfield, VA. KBJW is a fun, family-oriented business, dedicated to the success of our employees, clients, and our communities. For more than 30 years, we have served as a leading engineering firm and have consistently been recognized as a Top Workplace. KBJW offers interesting projects, a friendly atmosphere, professional development, and a competitive benefits package. We are looking for employees who work hard, enjoy solving problems and want to help us grow. If you're looking for a workplace that values your growth , your well-being , and your contributions , KBJW is a place where you can thrive professionally and personally. This role is fully in-office; remote or hybrid work is not an option. We thrive on collaboration and believe the best ideas happen when we work together in person. Position Summary: The Scheduling Coordinator's primary function is to assist specific sector services with daily tasks and act as a liaison between field inspectors. This role will also ensure timely project set up of projects, work circulation and completion of project billing.

Requirements

• High school, courses in business administration and/or accounting
• Competent in clerical and proofreading skills
• Competence in Microsoft Word, Microsoft Excel, and GIS Software

Nice To Haves

• Experience with consulting engineering or construction business preferred
• Experience with scheduling software preferred
• Knowledge of CAD Software preferred

Responsibilities

• Answer phone calls and take clear and concise messages.
• Responsible for ensuring the sector filing is completed in a timely manner.
• Effectively managing and organizing the designated time off for chosen sector inspectors.
• Assist sectors with billing worksheets.
• Fielding calls with clients and making new work requests
• Preparation and completion of various technical reports as needed for assigned sector services.
• Circulations of reports to clients and regulatory agencies.
• Completion of invoicing for selected projects as defined by office location.
• Receive and or instruct clients on how to make payments via phone or website.
• Field invoice questions from clients.
• Scheduling of inspectors per sector assignment.
• Monitor technical certifications for assigned sectors and communicate with employees
• Communicate with Corporate Accounting on client concerns due to billing issues.
• Provide support to other scheduling coordinators as needed.
• Support Corporate Accounting with Set up and tracking of assigned sector projects in Ajera.
• Support sector directors and group managers with invoices for all work billed upon completion for assigned sectors.
• Assist in circulating invoices noted above.
• Any other tasks assigned to help in the efficient organization of the office.
• Demonstrates a team-oriented attitude.
• Strong ability to work collaboratively with corporate team.
• Other tasks as assigned.

Benefits

• KBJW employees receive competitive compensation as well as the following benefits:
• Comprehensive group medical insurance includes health, dental, vision and life.
• Paid vacation and sick time
• Short and long-term disability coverage
• 401K retirement
• Meaningful work that contributes to environmental protection and sustainability.
• Collaborative and inclusive team culture.
• Opportunities for professional development and career growth.
• Competitive salary and comprehensive benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED