Scheduling Assistant

Geater Machining & Manufacturing, Co. • Independence, IA

9d • Onsite

About The Position

The basic function of the Scheduling Assistant is to provide support for scheduling functions.

Requirements

• Advanced level computer skills in Microsoft Office products, particularly Word and Excel
• Basic ERP system knowledge
• In depth knowledge of clerical and organizational techniques
• Excellent written and verbal communication skills
• Ability to multi-task and follow through
• Must keep composure as this position handles a lot and deals with not only our employees, but the customer base
• Work well in a team environment, maintain a positive attitude and willingness to learn
• Confidentiality is a must
• High School Diploma or GED
• Sitting, standing, and walking
• Use of hands and arms to operate office equipment
• Being able to see (20/25 vision with glasses, 20/25 without) and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual one-on-one conversations
• Safety glasses or side shields
• Close-toed or Steel-toed shoes/boots

Nice To Haves

• Diploma or AA degree in Office Administration/Administrative Assistant.
• Six months to one year related experience and/or training in a manufacturing setting preferred.

Responsibilities

• Entering Customer Sales Orders
• Generate Forecasting and Auto-Sales
• Create & Schedule Jobs
• Manage & Review Multiple Customer Portals: Date Adjustments, Order Acknowledgements, Tracking Data Input, & More
• Customer Email Communications: Order Status, Quantity Adjustments, Open Order Reports, & More
• Review Comparison Reports: Verify and correct data between customers and our ERP system.
• Review and release jobs to the shop floor
• Run daily reports that correspond with scheduling, sales, engineering, shipping, and customers.
• Assist Managers/Supervisors/Shop Floor Employees with Priority List Items and keeping status of jobs updated.
• Assist Shipping department with Customer Logistics
• Provide back up support for Engineering Assistants as needed.
• Provide back up support when the Orders/Client Relations Manager is not available.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees