Sample Coordinator

Belk•Charlotte, NC

11h•$17 - $21•Onsite

About The Position

The role of Sample Coordinator is to work closely with the Sample Team Manager, Peer Sample Coordinators, Photography Studio Team, Digital Team and Merchants to ensure continuous accuracy and timely flow of samples used for advertising production, eCommerce production, and other projects. This individual is responsible for ensuring that all needed assets and resources are identified and processed accurately to successfully meet the project schedule. Essential Functions: Sample Coordinators ensure continuous accuracy and timely flow of samples for all Marketing or eCommerce projects (depending on assigned media). Sample Coordinators streamline sample handling across multiple media channels, ensuring samples for all medias are tracked and deadlines are met for availability on set. Sample Coordinators ensure proper sample management is executed through correctly barcoding samples submitted and validating style information assigned to the offer/shot in Workhorse. Marketing Coordinators, capture thumbnail pictures for each sample submitted at Turn-In to ensure the correct samples are photographed, eliminating the need for reshoots. Sample Coordinators maintain organization in Sample Processing areas (at Corporate and Photography Studio) through processing of Outbound and Inbound Shipment. This includes scanning, boxing/unboxing, and sorting. As well, ensuring Corporate samples are returned to merchants on a weekly schedule. Sample Coordinators play an active role in Marketing and eCommerce Turn-Ins through sample receiving, processing, and resolving any discrepancies for all assets needed for each shot. Communicate any discrepancies or problems with samples to the Sample Manager in a timely manner. Including late and missing samples. eCommerce Coordinators manage their Sample Queue to eliminate Aged Samples and ensure Rejected Samples are communicated. Sample Coordinators must understand their impact in the Marketing Production process and be Solution Based problem solvers in partnership with Manager, Marketing & eCommerce Sample Team Execute other projects as assigned by Manager, Marketing & eCommerce Sample Team.

Requirements

Good written and verbal communication skills, interpersonal and negotiation skills
Ability to communicate effectively at all levels
Great soft skills
Ability to work with PC and Mac, MS Excel and learn other necessary computer programs
Must demonstrate a capacity to operate successfully in a fast paced, changing environment to make fact based decisions and implement recommendations quickly to drive for continuous improvement
Reacts to business trends in a timely and efficient manner, while ensuring continuity with strategic goals
Proven ability to work on multiple projects simultaneously, establish priorities, and meet deadlines
Ability to multi-task
Aptitude for finding creative solutions to complex problems
Ability to work with little supervision
Good Organizational skills; detailed oriented

Nice To Haves

Experience as merchandise assistant or fashion education experience preferred

Responsibilities

ensure continuous accuracy and timely flow of samples for all Marketing or eCommerce projects
streamline sample handling across multiple media channels
ensure proper sample management is executed through correctly barcoding samples submitted and validating style information assigned to the offer/shot in Workhorse
capture thumbnail pictures for each sample submitted at Turn-In to ensure the correct samples are photographed, eliminating the need for reshoots
maintain organization in Sample Processing areas (at Corporate and Photography Studio) through processing of Outbound and Inbound Shipment
play an active role in Marketing and eCommerce Turn-Ins through sample receiving, processing, and resolving any discrepancies for all assets needed for each shot
Communicate any discrepancies or problems with samples to the Sample Manager in a timely manner
manage their Sample Queue to eliminate Aged Samples and ensure Rejected Samples are communicated
understand their impact in the Marketing Production process and be Solution Based problem solvers in partnership with Manager, Marketing & eCommerce Sample Team
Execute other projects as assigned by Manager, Marketing & eCommerce Sample Team