Sales Operations & Executive Assistant to the CEO
About The Position
About City Security Services City Security Services (CSS) is a Houston-based physical security guard company providing uniformed armed and unarmed officers, patrol services, and on-site security solutions for commercial properties, residential communities, construction sites, and corporate facilities . We operate in a fast-paced, client-driven environment where professionalism, responsiveness, and accountability are critical. Our leadership team is directly involved in sales, client relations, and service execution. About the Role We are seeking a highly organized, proactive, and tech-savvy Sales Operations & Executive Assistant to work directly with the CEO . The CEO leads 100% of company sales , and this role is designed to be a direct extension of executive leadership , supporting sales execution, scheduling, proposals, CRM activity, email campaigns, and administrative operations. This is a hands-on, high-visibility role for someone who thrives in a fast-paced, professional environment and wants direct exposure to executive decision-making.
Requirements
- Experience as an Executive Assistant, Sales Assistant, SDR, or Sales Operations role
- Strong proficiency in Microsoft Outlook, Word, and Excel
- Strong communication, organization, and follow-up skills
- Professional demeanor and ability to manage confidential information
- Apple Business Manager
Nice To Haves
- Familiarity with CRM systems , PandaDoc (or similar), ListKit, and Ahrefs preferred
Responsibilities
- Manage the CEO’s Outlook calendar , scheduling sales calls, meetings, and follow-ups
- Coordinate and schedule sales appointments with prospective clients
- Make outbound calls and respond to inbound sales inquiries using CRM software
- Manage sales-related emails and follow-ups
- Maintain accurate CRM notes and activity tracking
- Prepare, send, and track proposals using PandaDoc
- Assist with sales documents using Microsoft Word and Excel
- Support website SEO efforts using Ahrefs in coordination with vendors
- Execute email campaigns using ListKit
- Send marketing and announcement emails for SecurityGuardSchool.com
- Handle basic administrative website issues (refunds, user access, admin requests)
- Coordinate with vendors for escalated technical matters
Benefits
- Work directly with the CEO
- Play a key role in company growth and sales execution
- Gain exposure across sales, marketing, and executive operations
- Opportunity for long-term growth as the company scales
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
