Sales & Marketing Business Operations Coordinator
About The Position
The Sales & Marketing Business Coordinator supports Business Management, Marketing, and Sales by providing essential administrative support and operational assistance. This role is responsible for managing gifting and activity programs, processing invoices, and ensuring timely payments to vendors and independent contractors. In addition, this position supports Hawaii Marketing by assisting with Marketing logistics that help drive and support overall objectives. Through accurate tracking, strong organization, and effective communication, this position plays a key role in maintaining smooth business operations and enhancing Sales & Marketing effectiveness. Here’s why you’ll love it here! We offer an excellent benefits package to our full-time Team Members that include: Salary range: $26.00 - $28.00 per hour Medical, Dental, and Vision insurance from Day One Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program Team Member Travel Program - enjoy discounted rates at incredible properties around the globe Generous Paid Time Off Program Paid Sick Days Team Member Recognition and numerous learning and advancement opportunities and more! Schedule details: This position requires you to be able to work a flexible schedule including mornings, evenings, weekends and holidays.
Requirements
- High School Diploma/GED
- 1-3 years of related experience
- Proficient in Microsoft Office
- Excellent verbal, written, and interpersonal communication skills
- Ability to work a flexible schedule including evenings, holidays, and weekends
Nice To Haves
- Associate Degree/College Diploma
Responsibilities
- Understand, perform, and oversee full‑service gifting activity programs, manage vendor contracts and performance, supports Marketing operations with reconciliation and audit, ensuring accurate administrative and system processes to strengthen business efficiency.
- Understand, perform, and manage all accounts payable functions including invoice processing, general ledger coding, purchase orders, wire transfers, vendor setup, reconciliations, and audit support to ensure accurate and timely financial operations for Sales & Marketing.
- General understanding of the business and accounting principles to provide administrative assistance, basic month end accruals and support
- Assist in coordination of year-end audits and specialty reports (as requested)
- Correspond with internal and external customers and vendors regarding accounts payable and gifting matters
- Maintain an orderly office filing system: files, faxes, photocopy, and distributes/sorts of mail as required
- Assist with ordering and maintaining office supplies
- Demonstrate basic computer and Microsoft office skills (i.e. Word, Excel, and Outlook applications)
- Demonstrate strong organizational skills in a fast-paced work environment
- Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now, Completes all required Company training/compliance courses as assigned
- Adheres to Company standards and maintains compliance with all policies and procedures
- May occasionally require reception desk duties and other general administrative duties as assigned by management
- Performs other related duties as assigned by management
Benefits
- Salary range: $26.00 - $28.00 per hour
- Medical, Dental, and Vision insurance from Day One
- Financial Wellness - 401k plan with company match, Life insurance, Company stock purchase program
- Team Member Travel Program - enjoy discounted rates at incredible properties around the globe
- Generous Paid Time Off Program
- Paid Sick Days
- Team Member Recognition and numerous learning and advancement opportunities and more!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
