Sales Coordinator

JLL•Houston, TX

5d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves We are looking for a Brokerage Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our Houston office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing and operational functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office. Marketing • Work with marketers and business partners to gather/curate content and execute marketing tactics including brochure/flyer development, aerial/retail mapping, client or other retail deliverables, email submissions, social media tiles, direct mail, and event coordination • Manage & maintain all listings on CoStar, LoopNet, View the Space, and JLL website • Create and manage all email marketing • Develop creative briefs to engage with creative team and partners • Oversee photography, videography and other vendor coordination requests as needed to support assigned properties • Ensure marketing efforts are aligned with JLL best practices • Maintain portfolio of marketing deliverables and share best-in-class creative with sales team and JLL teams • Ensure updates and edits are made to materials with new availabilities and floors/suites leased across all materials and platforms • Offer support with special projects as needed and as time allows • Create and edit presentations, pitches, and client deliverables for prospect meetings Business Operations • Manage multiple projects simultaneously with minimal direction to the satisfaction of brokers and their clients • Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets • Contribute to standardized client-reporting documents • Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information • Collect broker expense receipts according to the JLL T&E policy Administrative • General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements Interested? An ideal candidate would need to have the following qualifications:

Requirements

1+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
Outstanding organizational and project management skills
Comfortable and confident taking charge of a project or situation in order to meet business/client goals
Self starter; able to start and complete projects independently
Excellent written and oral communications; conveys ideas clearly and concisely
Team oriented; works well with others in a cross-functional way to get the job done
Impeccable attention to detail; completed projects and tasks with thoroughness at each step
Advanced Microsoft Office product knowledge – Excel, Word, PowerPoint, Outlook, Teams
Ability to learn new software and JLL’s in- house platforms
Candidates must be authorized to work in the United States without employer sponsorship.

Nice To Haves

Canva experience is a plus
Experience with Adobe Creative Suite products, including InDesign, Photoshop and Illustrator

Responsibilities

Work with marketers and business partners to gather/curate content and execute marketing tactics including brochure/flyer development, aerial/retail mapping, client or other retail deliverables, email submissions, social media tiles, direct mail, and event coordination
Manage & maintain all listings on CoStar, LoopNet, View the Space, and JLL website
Create and manage all email marketing
Develop creative briefs to engage with creative team and partners
Oversee photography, videography and other vendor coordination requests as needed to support assigned properties
Ensure marketing efforts are aligned with JLL best practices
Maintain portfolio of marketing deliverables and share best-in-class creative with sales team and JLL teams
Ensure updates and edits are made to materials with new availabilities and floors/suites leased across all materials and platforms
Offer support with special projects as needed and as time allows
Create and edit presentations, pitches, and client deliverables for prospect meetings
Manage multiple projects simultaneously with minimal direction to the satisfaction of brokers and their clients
Gather market research information to create client deliverables such as, market surveys, tour books, competitive sets
Contribute to standardized client-reporting documents
Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
Collect broker expense receipts according to the JLL T&E policy
General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements