Sales Coordinator

Architectural Design•Corona, CA

13d•Onsite

About The Position

The Sales Coordinator plays a key role in supporting the sales team by managing day-to-day administrative and project-related activities. This position ensures accurate tracking of sales projects, timely responses to customer inquiries, and effective coordination between sales, estimating, project management, and service teams. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, collaborative environment.

Requirements

Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience using Salesforce or similar CRM platforms
Strong organizational, analytical, and customer service skills
Excellent written and verbal communication abilities
Exceptional attention to detail and problem-solving skills
Ability to manage multiple priorities and meet deadlines
Professional, honest, respectful, and trustworthy demeanor
Flexible, adaptable, and culturally aware
High level of computer proficiency, including presentation support
High school diploma or equivalent required

Nice To Haves

Knowledge of the construction industry is a plus

Responsibilities

Respond promptly and professionally to customer requests and inquiries
Generate, process, and track quotes from initiation through completion
Enter and maintain accurate customer and project data in Salesforce
Attend project kick-off meetings with Sales Executives and Project Management as needed
Assist Project Management with change orders, revisions, and documentation for active projects
Create internal quote numbers, Salesforce entries, and supporting documentation for Estimating
Meet monthly with Sales Executives to review forecasting, updates, and reporting
Process incoming service orders, including data entry, documentation, and file/server setup
Communicate with landlords on behalf of customers to obtain approvals and submit to city agencies
Verify subcontractor credentials, manage NDAs, and coordinate scheduling as needed
Communicate effectively with customers, subcontractors, vendors, and internal staff
Support Sales Executives with scheduling, time management, and task coordination
Pull job numbers into corresponding sales orders to support cost management
Ensure consistency and accuracy across CRM and sales forecasting systems
Maintain confidentiality of customer and company information
Request samples from vendors and internal teams as needed
Assist with quote creation, design proposals, and bid documentation review
Perform other duties as assigned