Sales Administrator

The Plexus Groupe•Ela Township, IL

1d•Onsite

About The Position

The Sales Administrator is a highly relied-upon role within The Plexus Groupe's sales organization, based at their Deer Park, IL headquarters. This position is crucial for enabling a team of 20 producers and a Director of Sales to operate at full capacity. The administrator is responsible for meticulous calendar management, ensuring CRM records are accurate, preparing proposals, and preventing tasks from falling through the cracks. The role involves direct interaction with clients and prospects for scheduling, coordination with service and account management teams, and serving as a trusted extension of the producers. The scope of this role is expected to expand significantly as the team grows, with an anticipated headcount increase of at least 20 percent annually, offering substantial growth opportunities for the right individual.

Requirements

High School Diploma Required, BS preferred or equivalent experience; the right skills, work ethic, and demonstrated follow-through are critical to this role
High level proficiency in Microsoft Office programs including Outlook, Word, Excel, and PowerPoint
Proficiency in Adobe Acrobat
Experience with CRM systems
Ability to communicate professionally with clients, prospects, and internal team members both orally and in writing
Ability to set priorities and manage workflow accurately across multiple responsibilities and a growing team
Ability to work independently and in close coordination with others, shifting between both as the day requires
Exceptionally detail-oriented with strong organizational skills and consistent follow-through
Responds to requests with urgency and takes ownership of outcomes

Nice To Haves

HubSpot experience is a plus

Responsibilities

Manage calendars for a team of 20 producers, coordinating prospect and client meetings via phone and email with professionalism and efficiency
Serve as a reliable point of contact for scheduling with clients, prospects, service teams, and internal stakeholders
Audit HubSpot CRM activity following producer accountability meetings and ensure pipeline data accurately reflects what was discussed
Maintain overall CRM hygiene so the system functions as a trusted source of truth for the Director of Sales and leadership
Prepare pipeline and producer scorecard reports ahead of coaching conversations and leadership reviews
Prepare proposal materials and client-facing documents so producers walk into every meeting equipped and ready
Coordinate with service and account management teams on behalf of producers to keep cases moving forward without disrupting selling activity
Support the Director of Sales in maintaining the day-to-day operating rhythm of the sales organization
Any other duties as requested by management