Sales Administrator

GT&E LLC•Silver Spring Township, PA

1d•Onsite

About The Position

The Sales Administrator plays a key role in supporting the equipment sales process by coordinating documentation, managing interoffice processes, and ensuring smooth communication between departments. This position is responsible for maintaining accurate sales records, managing equipment inventory data, and providing administrative support to the sales team to enhance efficiency and customer satisfaction.

Requirements

High school diploma or equivalent required
2–3 years of experience in sales administration, order processing, or inventory coordination, preferably in the equipment, manufacturing, or dealership industry
Strong attention to detail and organizational skills
Strong organizational, communication, and customer service skills, with solid proficiency in computer systems and business applications

Nice To Haves

Associate’s degree or higher in Business Administration or a related field preferred

Responsibilities

Collaborate closely with Sales Operations Specialists to ensure all sales workbooks are accurate and up to date
Order new equipment directly from manufacturers, track order status, and resolve any issues
Receive equipment into inventory using the ERP system upon receiving packing slips from branch locations
Process manufacturer invoices & work with the Accounts Payable team to assure costs are posted correctly
Work with the Accounts Receivable team to finalize accruals associated with each sale
Ensure all machines are fully invoiced to the customer and report on gross margin performance
Purchase extended warranties post-invoicing, ensuring correct processing and documentation
Scan and archive all sales-related documents to the system and shared drive for proper recordkeeping and accessibility
Receives all manufacturer certificate of origins and/or titles and distributes upon request
Approve service work orders that are being costed after unit is sold
All other duties assigned