Sales Administrator

MEI Rigging & Crating•Sparks, NV

52d•Onsite

About The Position

The Sales Administrator performs multiple tasks including collections, supporting sales staff with quotes, booked jobs, and pending/ongoing projects. This will ensure the salesperson's ability to spend most of their time focusing on sales activities. Primary responsibility for the Sales Administrator is to support the efficient operation of the sales department while also providing the accounting department with support.

Requirements

HS Diploma or GED equivalent necessary; higher education (Associates Degree) preferred.
2 years of experience in fast paced construction industry environment preferred
A minimum of 2 years' experience working in Microsoft Office Suite to include Word, Excel, Outlook and PowerPoint
Excellent written and oral communication and interpersonal skills with internal and external stakeholders
Excellent organizational, detail oriented, and time management skills
Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate
Ability to multi-task and process multiple activities successfully
Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor

Nice To Haves

higher education (Associates Degree)

Responsibilities

Assist or complete quotes requiring immediate attention while salespersons are in the field.
Perform collection duties and document all collection related communication.
Obtain purchase orders and insure vendor receipt of same.
Generate daily paperwork, such as work orders, purchase orders, etc. and ensure that all pertinent information is noted, and all necessary documents are attached.
Communicating with customers as requested regarding change orders, storage confirmations, new customer information packets, etc.
Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board.
Administers the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin for customer invoicing.
Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects.
Liaison between the sales department and the accounting department.
Performing reconciliation and retention of employee credit card transactions and documentation per processes.
Perform all other duties as necessary and assigned.