Sales Administrator

Astemo Indiana • Farmington Hills, MI

36d

About The Position

General Responsibilities: Lead the following Sales Contract Management activities: Complete the training to become an expert user in the Astemo Contract Review System Complete training to access and download customer production contracts from online portals Receive customer production contracts from sales account managers Initiate the contract review process Follow up with account managers to complete contract reviews within specified time periods Work with plant sites to ensure pricing they use is the official approved pricing Prepare training materials and administer training to the sales department for new sales account managers in use and participation of Contract Review System Set up and ongoing maintenance of customer tool asset management information database Ongoing follow-up with account managers, procurement, and design engineering to support tooling order invoice readiness tasks Generate monthly contract status and tooling status reports Lead the following Price Maintenance activities: Update product pricing in ERP system throughout the month Download and utilize pricing reports from ERP system Verify all entered pricing is approved and on contract Work with sales account managers, accounting, and production planning to confirm pricing effective dates, part numbers and shipment status Enter pricing for production and prototype contracts that have been approved in the Contract Management System Ensure all products have pricing entered in ERP system at month end closing Support evidence requests for internal and external audits Lead the following Prototype Order Management activities: Complete the training to become an expert user of the Astemo Prototype Tracking System (PTS) Complete training necessary to access and download prototype orders via customer portals Update prototype delivery status information on customer portals as necessary Work with the sales account managers and design engineering (as necessary) to initiate internal prototype orders Follow up with the plant sites, program management, sales, and design engineering to ensure orders are received and being managed to meet required delivery dates Update prototype order status within the PTS system and upload all necessary reference files Work with shipping/receiving to ensure orders are properly received in and appropriate forms are used Initiate purchase orders to Astemo sites as necessary Ensure drop ship orders from Astemo overseas sites are properly managed with appropriate documents Prepare training materials and administer training to the sales department for new sales account managers in use and participation of Prototype Tracking System Additional Responsibilities Support accounting during quarterly inventory reviews Complete training to use Astemo Salesforce Customer Relationship Management (CRM) System Download customer scorecard reports and distribute internally Initiate continuous improvement actions that lead to process improvement and metrics gain

Requirements

• Business or database management/analysis experience preferred
• Ability to manage complex projects that include large data sets
• Experience utilizing query tools and creation of reports using various report writer programs
• Must maintain accuracy and possess the ability to ensure data quality and integrity
• Must be self-motivated and have excellent planning and organization skills
• Must be able to lead activities as well as support as an effective team member
• Experience in dealing with multiple projects and excellent communication skills are a must
• Must be proficient in the use of EXCEL and have some experience with Powerpoint
• Bachelor’s in business administration (BSBA or BBA) or related business degree
• Minimum of 3 years’ experience working in a corporate business environment
• Job level determined by various factors such as organization size, responsibility, career stage, and capabilities.

Responsibilities

• Lead Sales Contract Management activities
• Lead Price Maintenance activities
• Lead Prototype Order Management activities
• Support accounting during quarterly inventory reviews
• Complete training to use Astemo Salesforce Customer Relationship Management (CRM) System
• Download customer scorecard reports and distribute internally
• Initiate continuous improvement actions that lead to process improvement and metrics gain

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level