Sales Administrative Co-ordinator

RTX

About The Position

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Raytheon brings the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. We deliver solutions that help our nation and allies defend freedoms and deter aggression, creating a safer, more secure world. Join us and help shape the future of aerospace and defense. Raytheon ELCAN is a global leader in high-precision optical systems. Our commitment to innovation, quality, and excellence spans over 70 years has earned us a reputation for delivering cutting-edge solutions for the most demanding challenges in the world. Join our dynamic team and contribute to projects that have a meaningful impact across the globe. We have an immediate need for a Sales Administrative Co-ordinator professional to join our Capture Management Team. In this role, you will provide administrative and organizational support to the Capture Management Team, helping ensure day-to-day activities run smoothly. You will work closely with cross-functional teams, engage with experienced professionals, and contribute to the successful execution of capture activities that support Raytheon ELCAN’s growth.

Requirements

HS Diploma or post-secondary education in business, administration, or a related field with a minimum of 4 years of relevant experience
Proven experience in an administrative, operations, or coordination role supporting cross-functional teams.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and approval workflows independently.
Experience working with business systems such as CRM, PLM, ERP, or similar enterprise tools and Microsoft office suite applications.
High attention to detail and data accuracy, with confidence owning records, documentation, and follow-up.
Clear written and verbal communication skills, including professional interaction with internal stakeholders and leadership.

Nice To Haves

Experience supporting sales, capture, business development, or project teams in a structured environment.
Familiarity with RFQ, opportunity management, or gated review processes.
Experience tracking approvals, actions, and compliance or training requirements.
Comfort working in a regulated, manufacturing, or technical environment.
Ability to anticipate needs, identify gaps, and proactively resolve issues without close supervision

Responsibilities

Provide backup support for order entry to ensure continuity and timely processing of customer orders.
Coordinate weekly capture gate reviews, including scheduling, meeting logistics, preparation of materials, and communications with leadership.
Create, track, and maintain RFQs and opportunities within PLM and CRM systems, ensuring accuracy, completeness, and proper documentation.
Drive internal RFQ approval workflows by actively following up with cross-functional teams and leadership to meet required deadlines.
Track inbound RFQs, confirm receipt with customers as directed, and maintain accurate records of customer deadlines, extensions, and points of contact.
Maintain ownership of site-level CRM data, including opportunity status, RFQ outcomes (Won/Lost/No Bid), and close-out rationale.
Document bi-weekly capture team meetings, distribute meeting notes and action items, and support timely completion of follow-ups.
Monitor capture team training and compliance requirements, following up on overdue items as needed to support readiness and audit requirements.