Program Co-ordinator

ApotheCom

7h•$50,000 - $65,000•Hybrid

About The Position

As part of the ApotheCom Client Services team, the Program Coordinator provides comprehensive team, administrative, and project support to ensure effective overall management of accounts and execution of deliverables. This role directly supports the Client Services Directors and Program Managers, and broader team members, to ensure that projects and services consistently meet client needs. The Program Coordinator interacts with internal departments including Scientific, Creative, and Finance to assure that projects and deliverables are delivered on-time and within budget to the satisfaction of the client. This position can be remote or Hybrid out of our Yardely, PA office.

Requirements

Bachelor's degree or 1-2 years' direct experience in project coordination support in timeline and project management
Organizational and critical thinking abilities
Excellent written and verbal communication skills
Ability to perform basic research
Comfort with working both independently and as a member of a team, ability to manage a flexible workload, often under tight deadlines
Possession of a professional, approachable, and flexible demeanor
Strong computer skills in Microsoft Office (Word, Excel, PowerPoint, Outlook), internet search engines

Nice To Haves

Datavision experience is a plus
Familiarity with the medical/scientific publications industry, terminology and regulatory environment

Responsibilities

Assist teams in addressing and responding to client requests and needs
Coordinate electronic and paper file management, including resources and product files
Conduct research as requested
Help fulfill client deliverables, including securing meetings and submissions requirements
Coordinate preparations for client status meetings and publication team meetings or other client meetings
Monitor and update project status, including tracking projects, key messages, clinical trials, and contacts
Process client expense and honoraria
Coordinate revisions for client reports
Contact and follow-up on status of projects/publications with clients and external authors as needed