RFP Specialist

The Gettys Group•Chicago, IL

12h

About The Position

The Gettys Group is seeking a highly organized, detail-driven RFP Specialist to lead the end-to-end development of proposals and pursuits across their studios—Interior Design, Branding, and Procurement. This role is central to client interaction, managing the full RFP lifecycle from intake through final submission, ensuring every response is thoughtful, strategic, visually compelling, and aligned with the Gettys brand. The specialist will partner closely with Business Development, Design, Branding, and Procurement teams to articulate the company's story in a structured and inspiring way, balancing precision with creativity in a fast-paced, collaborative environment.

Requirements

Bachelor’s degree or equivalent experience
1+ year of experience in RFPs, proposals, or related work
Strong writing, editing, and proofreading skills with exceptional attention to detail
Highly organized with the ability to manage multiple deadlines simultaneously
Proficiency in Microsoft Office (PowerPoint and Excel required)
Strong communication and collaboration skills across diverse teams
Strategic thinker who can translate ideas into compelling, client-ready materials
Proactive, resourceful, and comfortable working in a fast-moving environment

Nice To Haves

Experience in design, architecture, hospitality, procurement, or similar industries preferred
Experience with Adobe Creative Suite, InDesign, or Figma is a plus
Familiarity with design drawings, specifications, or procurement processes is a plus

Responsibilities

Own the full RFP lifecycle from receipt through submission across multiple pursuits
Review and interpret RFP requirements, deadlines, and evaluation criteria
Partner with BD leadership on Go/No-Go decisions and pursuit strategy
Track and maintain pursuit data to support reporting, performance analysis, and future business development strategy
Manage pursuit workflows, ensuring deadlines are met and deliverables are aligned
Act as a central point of coordination—keeping teams focused, accountable, and moving forward
Create polished, client-facing proposals that reflect Gettys’ brand and storytelling
Tailor responses using project-specific content (team bios, case studies, imagery, renderings)
Collaborate with design and branding teams to elevate visual and narrative quality
Support the coordination and strategic presentation of fees across all groups
Ensure all submissions are accurate, complete, and compliant with RFP requirements
Support development of final decks, image books, and presentation materials
Work cross-functionally with Interior Design, Branding, Procurement, and BD teams
Gather and synthesize inputs from multiple stakeholders into cohesive responses
Serve as a resource for locating and organizing proposal materials and past work
Ensure accurate and consistent project data for BD and Finance
Assist with client presentations, pitch decks, and sales materials
Contribute to case studies, project narratives, and marketing content
Help maintain and evolve sales tools, templates, and brand standards
Support ad hoc BD and marketing initiatives as needed
Maintain proposal templates, content libraries, and image assets
Ensure materials are current, organized, and easily accessible
Partner with teams to continuously improve content quality and consistency
Identify opportunities to improve RFP workflows and efficiency
Establish best practices for proposal development across the firm
Ensure consistency in formatting, messaging, and brand standards
Balance multiple deadlines with a high level of accuracy and attention to detail