RFP/RFQ Specialist
About The Position
The RFP/RFQ Specialist supports small business owners and organizations navigating public sector and nonprofit procurement processes. This role requires prior hands-on experience with RFPs and RFQs in order to educate, advise, and guide clients through the procurement process. The RFP/RFQ Specialist does not write proposals on behalf of clients, but instead helps them understand requirements, structure responses, and avoid common compliance and submission issues. This position is ideal for someone who understands the procurement lifecycle end-to-end and can translate complex solicitations into clear, actionable guidance for business owners.
Requirements
- 3–7+ years of hands-on experience participating in RFP/RFQ responses
- Working knowledge of public sector, nonprofit, or institutional procurement processes
- Ability to explain complex procurement concepts in simple, practical terms
- Strong written and verbal communication skills
- High attention to detail and strong organizational skills
Nice To Haves
- Bachelor’s degree in business, public administration, communications, or related field OR 10 years of equivalent experience in procurement, nonprofit, or small business development.
- Bilingual in English and Spanish (strongly preferred, not required).
- Experience as a small business owner or working with small business development programs.
- Knowledge of public procurement or government contracting.
- Service-oriented approach to problem solving.
Responsibilities
- Guide clients through the RFP/RFQ process, including: Interpreting solicitation language and requirements Explaining evaluation criteria and scoring methodologies Supporting bid/no-bid decision-making
- Educate clients on how to structure compliant and competitive responses
- Review draft responses and provide feedback for clarity, completeness, and compliance
- Help clients understand timelines, submission formats, and required documentation
- Assist with vendor registrations and procurement portals
- Support certification requirements (HUB, MBE/WBE/DBE, etc.)
- Explain agency-specific procurement rules and expectations
- Track key deadlines, renewals, and compliance-related items
- Develop and maintain checklists, guidance materials, and templates
- Coach clients on best practices for proposal organization and content development
- Identify common challenges and proactively address them through education
- Serve as a primary point of contact for assigned clients
- Build trusted advisory relationships with small business owners
- Coordinate with internal team members as needed to support client success
- Stay current on procurement trends and best practices
- Share insights and recurring issues with leadership to improve services and offerings
Benefits
- 100% employer-paid medical, dental, and vision insurance.
- 80 hours PTO + 40 hours sick leave + paid holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
