Retail Data & Operations Coordinator
About The Position
The Retail Data & Operations Coordinator is a critical role responsible for ensuring data integrity, system accuracy, analytics reporting, and operational workflow as the Amazeum’s retail and e-commerce presence continues to scale. This role serves as the operational backbone connecting warehouse workflows, retail systems, and leadership analytics. As our retail footprint grows, clean and reliable data becomes mission-critical — driving financial reporting accuracy, margin visibility, inventory management, and seamless customer fulfillment. The Retail Data & Operations Coordinator ensures our growth is sustainable, accurate, and strategic.
Requirements
- High school diploma or equivalent
- Strong attention to detail and commitment to data accuracy
- 6+ months experience managing purchase orders and inventory systems
- Working knowledge of Python for reporting or automation
- Proficiency in HTML for website management
- Passion for playful learning, curiosity, and community impact
- Strong organizational and time management skills with the ability to manage multiple priorities across physical and digital environments
- Ability to remain stationary and/or move throughout retail and warehouse spaces for extended periods (up to 8 hours per shift).
- Ability to frequently use hands and fingers to operate a computer, keyboard, and handheld devices.
- Ability to occasionally climb, balance, stoop, kneel, crouch, or reach to access merchandise and shelving.
- Ability to lift, carry, push, and/or move up to 40 pounds unassisted; occasional team lifting may be required for heavier items.
- Ability to visually review data on screens and printed materials with attention to detail.
- Ability to communicate effectively in person and electronically.
- Ability to work in a dynamic, fast-paced environment with varying noise levels
Nice To Haves
- Bachelor’s degree preferred
- Experience with POS and e-commerce platforms preferred
- Experience in museum, nonprofit, or mission-driven retail environments
- Proficiency with Shopify or similar e-commerce platforms and inventory systems
- Familiarity with retail analytics, forecasting, or business intelligence tools
Responsibilities
- Own and manage the full purchase order lifecycle from creation through reconciliation
- Ensure accurate SKU creation, cost entry, pricing integrity, and vendor records
- Maintain clean inventory data across POS and e-commerce platforms
- Perform detailed retail data reconciliation and margin verification
- Identify discrepancies and proactively resolve reporting or fulfillment issues
- Maintain strong system alignment between POS, inventory software, and website
- Generate regular retail performance reports including sales, margin, inventory turnover, and cost tracking
- Support monthly reconciliation and financial reporting accuracy
- Monitor inventory health and flag aging or at-risk product
- Assist in forecasting and purchase planning using historical data
- Use Python or data tools to streamline reporting and improve efficiency
- Ensure all products have accurate descriptions, pricing, and high-quality images
- Manage product categorization and website presentation
- Use HTML to maintain website formatting and layout consistency
- Support backend product data cleanup and automation
- Receive, inspect, and verify incoming shipments against purchase orders
- Unload deliveries and verify counts
- Support warehouse organization and inventory accuracy
- Pick, pack, and fulfill online orders
- Assist with cycle counts and inventory reconciliation
- Maintain clean and efficient operational systems
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
