OAP - Class 4-A - Resource Manager Administrative Assistant

Osseo Area Schools•Maple Grove, MN

39d•Onsite

About The Position

To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

Requirements

High school diploma or GED.
Understanding of data entry concepts.
Knowledge of spreadsheet and database management software and word processing skills.
Fundamentals of general office and general administrative procedures and operational requirements.
Understanding of office equipment and typical productivity software, databases or customized systems/applications.
Knowledge of basic record retention, record/file/database maintenance requirements.
Understanding of data privacy requirements, laws and rules as it pertains to job assignments.
The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
The ability to collaboratively solve problems.
The ability to work in an organized, efficient, and process-oriented manner.
The ability to apply and follow record keeping procedures and protocols to maintain and process data.
The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.

Responsibilities

Delivering customer service that embodies the District mission.
Assisting site/department leaders with communications.
Acting as a liaison between parent(s), student(s), guardian(s), community and site/department staff.
Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system.
Delivering support for multiple site, departmental and/or program initiatives.
Performing general office duties such as typing, filing, copying, faxing.
Scheduling and preparing materials, rooms and sites for meetings, events and/or conferences.
Creating, updating and maintaining handbooks and manuals.
Ordering supplies and tracking inventory (general office and equipment).
Verifying and processing vendor invoices.
Processing monetary deposits and/or refunds as needed.
Attending meetings and recording meeting minutes as requested.
Developing and distributing communications to site/department, and internal and/or external vendors.
Maintaining site, department and/or supervisor's calendar.
Scanning and/or retrieving information located on the system's network.
Creating and/or entering data into spreadsheets and/or databases.
Preparing and maintaining records (staff and student records).
Maintaining and updating records for site/department.
Creating, updating and maintaining handbooks and manuals.
Coordinating name badge renewal for site/department.
Providing work direction for special projects/assignments.
Assisting with staffing database input.
Maintaining records on staff absences.
Assisting with the interviewing process with applicants and supervisors.
Assisting and coordinating with Human Resources the access rights to site/building systems.
Maintaining and distributing emergency call lists.
Issuing leave/appointment passes/partial absence slips to students.
Maintaining a safe environment for students.
Supervising students at lunch and recess as needed.
Facilitating communication between site/department leaders/staff to alert about emergency situations.
Coordinating and monitoring drills and evacuations.
Organizing the bus safety program
Performing other comparable duties of a like or similar nature as assigned.