Resource Center Finance Specialist

Muckleshoot Indian Tribe•Auburn, WA

About The Position

The Family Resource Finance Specialist supports the financial processing and service coordination of community-based assistance programs. This position ensures timely and accurate processing of payments and documentation for services such as emergency assistance and utilities support. The role involves direct interaction with tribal members, program staff, and vendors to coordinate essential support while ensuring program compliance. The Finance Specialist will maintain a high level of communication, documentation, and data accuracy in daily responsibilities. The position requires a proactive, organized individual with strong interpersonal and technical skills. This role plays a critical part in maintaining service reliability for the Muckleshoot community.

Requirements

Associate’s degree in finance, business, education, or a related field.
Four (4) years’ experience working in a business, finance, or related field, may be considered in lieu of degree requirement.
Strong written and verbal communication
High attention to detail and accuracy
Time management and multitasking proficiency
Customer service and interpersonal effectiveness
Basic accounting and documentation practices
Familiarity with Microsoft Office and databases
Communicate clearly with community members
Prioritize competing tasks under tight deadlines
Document financial transactions with precision
Collaborate effectively across different teams
Follow structured procedures and policies
Maintain composure during challenging interactions
Community-based service delivery frameworks
Basic procurement and payment procedures
Standard document retention requirements
Data entry practices and file organization
Common billing and invoicing terminology
Confidentiality and privacy compliance standards

Responsibilities

Process payments, requisitions, and purchase orders in accordance with program timelines.
Maintain accurate and timely records of all financial transactions and communications.
Track and document all communications with clients and staff regarding bill status.
Respond to tribal members' questions about assistance program payments and timelines.
Verify supporting documents such as invoices, quotes, and W-9s before processing.
Notify clients promptly when payments are approved, denied, or changed.
Ensure scanned documentation is saved, labeled, and organized by program year.
Generate and send confirmation letters when payments are issued or denied.
Document interactions and outcomes in internal systems such as TAMS.
Coordinate with internal staff to ensure timely review and approval of RQs and POs.
Monitor program funding limits and ensure individual benefit thresholds are not exceeded.
Support clients in completing application paperwork and gathering required documentation.
Check financial systems at set times throughout the day for approval updates.
Flag incomplete applications and send close-out notifications when deadlines pass.
Maintain confidentiality while handling sensitive financial and personal information.
Because of the Tribe's commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities.