Coordinator Resort

Hilton Grand Vacations • Orlando, FL

3d

About The Position

We are excited to invite you to join our amazing team at Grand Beach. Having been named in Newsweek’s “Top Global 100 Most Loved Workplaces®” list, our focus is on our culture of putting people first. Located directly on Lake Bryan, our hidden gem offers exciting employment opportunities and growth potential. Our resort has the exciting opportunity to help our guests have an exceptional vacation and create unforgettable memories while growing and developing in our hospitality career. Extraordinary People, Exceptional Benefits: Day 1 Health Benefits Eligibility: Excellent health care options, including medical, dental, and vision Recognition Programs and Rewards Travel Discounts Program Outstanding Paid Vacation Program and Paid Sick Days Employee Assistance Program that supports your physical and mental wellbeing 401(k) program with company match Tuition reimbursement programs Employee Stock purchase program Numerous learning and advancement opportunities And more! As a Resort Coordinator , you will be responsible for driving company success through performing the following tasks to the highest standards: Responsible for ordering for the resort needs including, but no limited to our resort market, team member needs and resort events. Collects proper documentation in order to complete vendor contracts in corcentric including various contracts related to annual reserve projects. Arrange meetings on behalf of the General Manager; document and distribute minutes as required. Ensures all vendor inquiries are handled professionally and expediently. Assist General Manager with reserve budgets/projects (processing invoices, reconciling project reserves) Calendar management and meeting coordination Professional email and written correspondence Recordkeeping and organization of confidential files Report preparation and basic data tracking Invoice processing, purchase orders, or expense reports (role-dependent) Supporting managers and departments with administrative needs Prepare, review, and process contracts to ensure accuracy, completeness, and compliance with company policies and legal requirements. Strong organizational and time‑management skills High attention to detail and accuracy Excellent verbal and written communication Professional demeanor and customer‑service mindset Ability to prioritize tasks and meet deadlines Discretion and confidentiality with sensitive information Adaptability and willingness to support multiple functions HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we’ve received is the continued loyalty of our Owners, Members and Guests. We’ve also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers and corporate offices. We offer an excellent benefit package to our full-time Team Members that include medical, dental and vision insurance, 401K plan, Paid Time Off (PTO) program and extraordinary travel benefits!

Requirements

• 1–3 years of administrative or office support experience
• High school diploma or equivalent
• This position requires the capability to understand and follow both oral and written directions as well as knowledge and usage of correct business English and office practices.
• Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.
• Computer proficiency in Microsoft Word, Excel and Outlook.
• Excellent customer service skills.
• Strong analytical and problem-solving skills.
• Strong organizational and time‑management skills
• High attention to detail and accuracy
• Excellent verbal and written communication
• Professional demeanor and customer‑service mindset
• Ability to prioritize tasks and meet deadlines
• Discretion and confidentiality with sensitive information
• Adaptability and willingness to support multiple functions

Responsibilities

• Responsible for ordering for the resort needs including, but no limited to our resort market, team member needs and resort events.
• Collects proper documentation in order to complete vendor contracts in corcentric including various contracts related to annual reserve projects.
• Arrange meetings on behalf of the General Manager; document and distribute minutes as required.
• Ensures all vendor inquiries are handled professionally and expediently.
• Assist General Manager with reserve budgets/projects (processing invoices, reconciling project reserves)
• Calendar management and meeting coordination
• Professional email and written correspondence
• Recordkeeping and organization of confidential files
• Report preparation and basic data tracking
• Invoice processing, purchase orders, or expense reports (role-dependent)
• Supporting managers and departments with administrative needs
• Prepare, review, and process contracts to ensure accuracy, completeness, and compliance with company policies and legal requirements.

Benefits

• Day 1 Health Benefits Eligibility: Excellent health care options, including medical, dental, and vision
• Recognition Programs and Rewards
• Travel Discounts Program
• Outstanding Paid Vacation Program and Paid Sick Days
• Employee Assistance Program that supports your physical and mental wellbeing
• 401(k) program with company match
• Tuition reimbursement programs
• Employee Stock purchase program
• Numerous learning and advancement opportunities
• medical, dental and vision insurance
• 401K plan
• Paid Time Off (PTO) program and extraordinary travel benefits!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED