Coordinator Resort

Hilton Grand Vacations•Orlando, FL

About The Position

We are excited to invite you to join our amazing team at Grand Beach. Having been named in Newsweek’s “Top Global 100 Most Loved Workplaces®” list, our focus is on our culture of putting people first. Located directly on Lake Bryan, our hidden gem offers exciting employment opportunities and growth potential. Our resort has the exciting opportunity to help our guests have an exceptional vacation and create unforgettable memories while growing and developing in our hospitality career. As a Resort Coordinator, you will be responsible for driving company success through performing the following tasks to the highest standards: HGV was awarded four out of five stars for fostering a culture of work-life balance and family-friendly benefits, and is one of Newsweek's "America's Greatest Workplaces for Parents & Families." Over the past 30 years, the highest honor we’ve received is the continued loyalty of our Owners, Members and Guests. We’ve also earned accolades for the remarkable work of our dedicated Team Members throughout our resorts, call centers and corporate offices. We offer an excellent benefit package to our full-time Team Members that include medical, dental and vision insurance, 401K plan, Paid Time Off (PTO) program and extraordinary travel benefits!

Requirements

1–3 years of administrative or office support experience
High school diploma or equivalent
This position requires the capability to understand and follow both oral and written directions as well as knowledge and usage of correct business English and office practices.
Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.
Computer proficiency in Microsoft Word, Excel and Outlook.
Excellent customer service skills.
Strong analytical and problem-solving skills.

Responsibilities

Responsible for ordering for the resort needs including, but no limited to our resort market, team member needs and resort events.
Collects proper documentation in order to complete vendor contracts in corcentric including various contracts related to annual reserve projects.
Arrange meetings on behalf of the General Manager; document and distribute minutes as required.
Ensures all vendor inquiries are handled professionally and expediently.
Assist General Manager with reserve budgets/projects (processing invoices, reconciling project reserves)
Calendar management and meeting coordination
Professional email and written correspondence
Recordkeeping and organization of confidential files
Report preparation and basic data tracking
Invoice processing, purchase orders, or expense reports (role-dependent)
Supporting managers and departments with administrative needs
Prepare, review, and process contracts to ensure accuracy, completeness, and compliance with company policies and legal requirements.
Strong organizational and time‑management skills
High attention to detail and accuracy
Excellent verbal and written communication
Professional demeanor and customer‑service mindset
Ability to prioritize tasks and meet deadlines
Discretion and confidentiality with sensitive information
Adaptability and willingness to support multiple functions

Benefits

Day 1 Health Benefits Eligibility: Excellent health care options, including medical, dental, and vision
Recognition Programs and Rewards
Travel Discounts Program
Outstanding Paid Vacation Program and Paid Sick Days
Employee Assistance Program that supports your physical and mental wellbeing
401(k) program with company match
Tuition reimbursement programs
Employee Stock purchase program
Numerous learning and advancement opportunities
And more!
medical, dental and vision insurance
401K plan
Paid Time Off (PTO) program
extraordinary travel benefits!