14032 - Residency Maintenance Inspector

Virginia Department of Transportation•Fairfax, VA

About The Position

Provide engineering technical inspection, documentation, and compliance oversight for maintenance-related activities within the Residency, including contract monitoring, cost oversight, permit inspection, state force construction inspection, asset inventory, and SSAR evaluation. Supports field operations by ensuring work performed within the right-of-way meets VDOT standards and can be maintained effectively, while serving as a subject matter expert during construction project closeouts. Provide technical support to assigned engineering program area. How you will contribute: Communication: Communicate with VDOT support staff as well as external contacts and consultants. Proactively resolve issues at the lowest level. Project a positive VDOT image. Keep supervisor advised of important development and field observations. Contract Monitoring: Review requirements and interpret and identify contract specifications. Provide guidance and direction to field workers. Provide maintenance contract quality assurance by monitoring and evaluating contract maintenance work and operations to ensure the work meets standards set forth in the contract as well as the VDOT Road and Bridge specifications, standards, plans, environmental, VWAPM, traffic and work zone safety and other VDOT documents. Address and document contractor performance issues and notify manager. Assist the supervisor to compile data and reports and coordinate activities with other team members. Engineering Technology: Apply principles and practices of engineering technology to assigned program areas. Interpret policies and procedures and apply in daily work assignments. Equipment and Asset Maintenance: Promote and ensure the upkeep of assigned equipment and tools. Restock supplies and refuel vehicles. Perform preventative maintenance of assigned equipment. Conduct routine inspections of vehicles consistent with established policies and procedures. Collect on location field data and condition of structural and-or equipment assets. Enter information to database, and generate reports. Follow all applicable guidelines and policies. Incident Management: Serve as liaison between VDOT in monitoring emergency operations throughout assigned area. Ensure emergency operations plan is implemented by reviewing actions such as incidental management, winter maintenance, snow removal and other preparedness activities. Inventory Data Management and Control: Track inventory and manage purchasing needs for timely procurement. Maintain inventory control in asset management system. Coordinate with other personnel on data entry, to include work orders, parts requests, equipment, etc. Comply with established inventory data management policies and procedures. Maintain Documentation and Communication: Maintain project files, records, systems or databases for assigned areas. Update documents, manuals or other agency officials records and lists. Assist Contract Manager is ensuring contract files remain current and up to date. Communicate with VDOT support staff, external support and contractors to discuss contract questions, resolve conflicts and review and respond to citizen concerns and complaints regarding contract related issues and to promptly address safety issues. Compile diaries and photographs to document contractors work, adherence to timeliness requirements, quality of work and safety of workers and traveling public Materials Testing and Environmental Compliance: Perform materials testing on roadway maintenance projects and document results, costs, quantities, progress, etc. Review projects to ensure contractors are in compliance with all federal and state environmental regulations and guidelines. Performance Monitoring: Maintain records of work performed by contractors, and produce or provide information for reports. Record daily activities such as proper charge codes for timesheets, vehicle rentals, materials, and a daily checklist for equipment and work activities. Conduct hands-on training. May serve as back-up facility supervisor and provide timely communication and documentation to appropriate contacts regarding activities performed and issues encountered. Project Documentation: Prepare and maintain daily documentation of project activities. Ensure documentation is submitted and is completed. Avoid project delays and solve project related matters. Recordkeeping: Maintains accurate records for all project activities. Enters and updates data to meet required deadlines and requirements. Interprets and applies relevant policies and procedures.

Requirements

Ability to analyze data and to draw logical conclusions based on analysis.
Ability to communicate effectively orally and in writing.
Ability to develop and maintain project documentation for transportation related projects.
Ability to read and interpret engineering plans and specifications.
Ability to review and interpret contract documents, plans, and specifications.
Ability to work independently and in teams.
Ability to work independently in the field, assess work quality, and make timely decisions.
Aility to use LCAMS, LUPS, CEDAR, and Microsoft Office for documentation and tracking.
Knowledge of VDOT emergency operations and ability to respond to incidents and weather events.
Knowledge of VDOT permit regulations (IIM-LU-300) and SSAR guidance documents.
Knowledge of roadway maintenance methods, materials, and environmental standards.
Knowledge of state and federal guidelines and regulations as related to transportation.
Skill in communications and ability to engage with contractors, utilities, and the public.
Skill in the use of computers, software applications to include MS Office, and smart phones.
Ability to collect and analyze data and prepare timely and accurate reports.
Ability to obtain Basic and Intermediate Work Zone Safety, flagging, and CPR with AED and Bloodborne Pathogens certifications within 12 months of employment.
Ability to obtain Soils and Aggregate Compaction, ACI Concrete, Asphalt Field Level I and DEQ Responsible Land Disturber (RLD) certifications within 12 months of employment.
Ability to read, analyze and interpret policies, procedures, contracts, road and bridge specifications and standards and associated regulations in highway maintenance.
Knowledge of inspection procedures and ability to plan, monitor and evaluate contractual personnel activities.
Safety shoes required.
Skill in the use of computer and software programs.
ability to communicate effectively with diverse audiences.
knowledge of VDOT’s Road and Bridge Standards and Specifications, roadway maintenance and construction practices and policies, Virginia Work Area Protection Manual, and OSHA and environmental regulations and laws.

Nice To Haves

A combination of training, experience or education in contract management or project inspection/monitoring or related field is desired.
Experience in contract development and administration.
Experience in developing contract specifications and engineering estimates.
Experience in highway maintenance and construction activities.
Experience working in a maintenance operations environment.
Experience working with contracts for traffic control devices, TOC Operations, safety service patrol and contract administration.
Possession of Basic and Intermediate Work Zone Safety certifications.
Possession of DEQ Responsible Land Disturber (RLD) certification.
Possession of Soils and Aggregate Compaction certification.

Responsibilities

Communicate with VDOT support staff as well as external contacts and consultants.
Proactively resolve issues at the lowest level.
Project a positive VDOT image.
Keep supervisor advised of important development and field observations.
Review requirements and interpret and identify contract specifications.
Provide guidance and direction to field workers.
Provide maintenance contract quality assurance by monitoring and evaluating contract maintenance work and operations to ensure the work meets standards set forth in the contract as well as the VDOT Road and Bridge specifications, standards, plans, environmental, VWAPM, traffic and work zone safety and other VDOT documents.
Address and document contractor performance issues and notify manager.
Assist the supervisor to compile data and reports and coordinate activities with other team members.
Apply principles and practices of engineering technology to assigned program areas.
Interpret policies and procedures and apply in daily work assignments.
Promote and ensure the upkeep of assigned equipment and tools.
Restock supplies and refuel vehicles.
Perform preventative maintenance of assigned equipment.
Conduct routine inspections of vehicles consistent with established policies and procedures.
Collect on location field data and condition of structural and-or equipment assets.
Enter information to database, and generate reports.
Follow all applicable guidelines and policies.
Serve as liaison between VDOT in monitoring emergency operations throughout assigned area.
Ensure emergency operations plan is implemented by reviewing actions such as incidental management, winter maintenance, snow removal and other preparedness activities.
Track inventory and manage purchasing needs for timely procurement.
Maintain inventory control in asset management system.
Coordinate with other personnel on data entry, to include work orders, parts requests, equipment, etc.
Comply with established inventory data management policies and procedures.
Maintain project files, records, systems or databases for assigned areas.
Update documents, manuals or other agency officials records and lists.
Assist Contract Manager is ensuring contract files remain current and up to date.
Communicate with VDOT support staff, external support and contractors to discuss contract questions, resolve conflicts and review and respond to citizen concerns and complaints regarding contract related issues and to promptly address safety issues.
Compile diaries and photographs to document contractors work, adherence to timeliness requirements, quality of work and safety of workers and traveling public
Perform materials testing on roadway maintenance projects and document results, costs, quantities, progress, etc.
Review projects to ensure contractors are in compliance with all federal and state environmental regulations and guidelines.
Maintain records of work performed by contractors, and produce or provide information for reports.
Record daily activities such as proper charge codes for timesheets, vehicle rentals, materials, and a daily checklist for equipment and work activities.
Conduct hands-on training.
May serve as back-up facility supervisor and provide timely communication and documentation to appropriate contacts regarding activities performed and issues encountered.
Prepare and maintain daily documentation of project activities.
Ensure documentation is submitted and is completed.
Avoid project delays and solve project related matters.
Maintains accurate records for all project activities.
Enters and updates data to meet required deadlines and requirements.
Interprets and applies relevant policies and procedures.