Research Program Coordinator

Constellation Institute•Berkeley, CA

7h•$114,000 - $137,000•Onsite

About The Position

As a Program Coordinator on the Research Programs Team, you will play a critical role in the research programs that are building the AI safety fieldâs talent pipeline - owning the operations and systems that make them work. This is a hands-on operations role, but itâs not just about keeping things running. Youâll manage internal communications, maintain key documentation, and drive event programming, while also designing and improving systems, workflows, and structures that shape how the team operates. You'll report to the Manager of Research Programs and work closely with RPMs across the team, owning the operational systems that keep research programs on track. This role is perfect for someone who cares deeply about our building infrastructure to grow the AI Safety field, thrives on bringing order to complexity, and brings strong operational instincts to a fast-moving team. This is also a meaningful step into research program management, and depending on interest and aptitude, you can grow into research management and program management responsibilities. You don't need to be a researcher yourself; what matters is sharp judgment, curiosity about the work, and a willingness to learn.

Requirements

You think AI might have transformative effects in the coming years, and want to support the people working to ensure it goes well
You're highly organized and energized by keeping systems, documentation, and communications running smoothlyYou have strong project management instinctsâyou naturally track tasks, follow up on loose ends, and keep things moving
You enjoy designing better processes and systems, not just executing existing ones
You're comfortable talking with researchers, executives, and policymakers, and can build trust across different audiences
You have strong communication skills (written and verbal)
You can manage multiple projects and priorities simultaneously without losing the thread
You're thoughtful and strategic, but also practical about implementationYou demonstrate initiative and creativity in problem-solving
You're comfortable with ambiguity and enjoy working in a dynamic, evolving environment
You're a quick learner who can engage with complex topics

Nice To Haves

You have experience in program coordination, project management, research operations, event planning, or related fields

Responsibilities

Maintain project plans, documentation and sources of truth, ensuring they stay current and accessible
Prioritize and execute rapidly on iterative improvements to the teamâs programs and systems.
Serve as a reliable point of coordination across the team, ensuring nothing falls through the cracks
Maintain roadmaps, manage project tools, and track progress across research fellowships run by the Research Programs team.
Design and improve team structures and systems, including workflows for incorporating feedback into program improvements
Build communication platforms to support collaboration between groups of research fellows, their mentors, and help them connect to the wider AI Safety network.
Identify process bottlenecks and recommend solutions that make the team more effective
Track learnings and feedback to inform ongoing program development
Partner with the primary RPM on events programming, with the goal of becoming the long-term owner of events over time
Contribute to event design and execution, including technical workshops for AI researchers and educational sessions for policymakers
Coordinate event strategy, communications, and logistics
Ensure excellent attendee experience before, during, and after events