Research Administrative Manager - Sports Medicine

Children's Hospital Boston•Waltham, MA

82d

About The Position

Under the direction of the Chief/ RAD, this position will manage the Sport Medicine Department research portfolio in partnership with Principal Investigators to ensure compliance and successful completion of research activities. Perform complex pre-award and post-award functions for all federal and/or state grant funds, private foundation grants, subcontracts, discretionary and endowment funds, and/or any other sponsored funds. Participates in strategic planning for the Department, including overall financial analysis and long term projections. Serves as an advisor to PIs regarding proposal and budget preparation, interpretation of sponsor guidelines and regulations, and problem resolution. Manages and oversees the grant application process, ensuring overall compliance and timely submission. May assist in budget development. Performs financial analysis on grants including but not limited to forecasting and communicating results to PIs.

Requirements

Bachelor's Degree in a related field such as Business Administration or Public health is required.
A minimum of 7 years of related Research Administration experience is required.

Nice To Haves

Master's Degree preferred.

Responsibilities

Supervises staff; including hiring, training, performance management, goal setting, and salary administration, work priorities and quality.
Manages/performs pre-award functions such as assisting PIs in completion of grant proposals including budget development, drafting administrative sections, collecting materials and obtaining institutional reviews/approval.
Manages/performs post-award functions such as allocation of research labor costs across multiple funding sources consistent with level of research effort. Coordinates departmental research effort reporting and ensures timely submission certified effort reports, may approve purchase requisitions in compliance with sponsor and institutional guidelines. Uses institutional resources to maintain department records of grant awards and agreements, including the oversight, preparation and submission of annual progress reports.
Partners with appropriate institutional central offices to represent the needs of the research faculty and resolve complex problems.
Analyzes monthly expenses and overall status of each grant, processing necessary corrections through appropriate channels.
Reviews departmental processes and procedures to ensure compliance. Conducts spot checks or audits as appropriate to ensure departmental systems are adequate.
Works with the Department Administrators and PIs to develop annual budgets and forecasts. Reconcile monthly expense variances between Hospital financial systems and budgets. Forecast funds over/under expenditures and provide monthly status reports to Principal Investigators.
Ensures timely renewal of grant and subcontracts and/or orderly closeout of completed sponsored activities.
May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.