Research Administration Senior Director

Hospital for Special Surgery•New York, NY

30d•$112,000 - $170,875

About The Position

How you move is why we’re here. ® Now more than ever. Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let’s talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment. Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Requirements

Bachelor's degree in a relevant field (e.g., business, finance, accounting) is typically required; a master's degree preferred.
7+ years experience in research administration, preferably at a director’s level, with broad oversight of post-award functions.
Comprehensive knowledge of federal regulations, including OMB Uniform Guidance (2 CFR 200), NIH Grants Policy Statement, HHS and FDA requirements.
Proven leadership and team management skills, with a track record of driving operational efficiency and excellence.
Strong analytical, problem-solving, and communication skills are essential.
Advanced proficiency in financial and administrative software, including Workday, Monday.com, and Microsoft Office Programs.

Responsibilities

Lead budgeting, forecasting, and financial reporting for all types of funded research projects, including federal, foundation, gifts, industry-funded and endowments.
Oversee a diverse portfolio of research projects from setup through closeout.
Provide leadership and oversight for post-award research administration staff and managers, guiding recruitment, training, professional development, and performance management fostering a collaborative and high-performing team.
Ensure compliance with award terms, sponsor requirements, and institutional financial policies.
Review and approve financial transactions and corrections.
Act as key liaison between Research Administration, research teams and centralized Accounts Payable office to ensure timely and complete transactions.
Ensure adherence to all applicable federal, state, and institutional regulations governing research administration and funded projects.
Partner with Research Accounting to support internal and external audits across the full spectrum of research projects, ensuring compliance and financial accountability.
Coordinate efforts with the Director of Research Accounting to ensure seamless integration and alignment of administrative and financial post-award processes, systems and reporting.
Lead the development, implementation, and communication of institutional policies and procedures governing research administration.
Serve as a key point of contact for researchers (PIs, service line specific research teams), institutional leadership, and external funding agencies or partner organizations.
Provide training and guidance to PIs and research staff on post-award administration, financial management and regulatory compliance.
Collaborate with pre-award team, research accounting and other departments to optimize research administration workflows and support efficient post-award management.
Leverages expertise in Workday, CTMS, and Epic to optimize post-award research administration and financial processes.
Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts.
Perform other duties or projects as assigned by the Chief Research Officer.