Reporting Coordinator, Safety Information, Data & Contents

Metrolinx

3h • Onsite

About The Position

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Safety Reporting team is seeking a Reporting Coordinator on contract to provide technical, data processing and reporting services to support the delivery of CPG’s Health and Safety (H&S) records, information and reporting management services and programs.

Please note that this is a Short Term Contract role upto 12 months and it is an ON-SITE role.

Requirements

• Completion of a degree/diploma in Information Technology, Database Management/Technology, Business Administration, Economics, or a related discipline – or a combination of education, training and experience deemed equivalent.
• Demonstrate experience providing technical, data processing/management and reporting support services to records, information and reporting management programs and services; experience in a health and safety environment would be an asset.
• Knowledge of database systems and platforms, data sources and processes to collect, maintain and update data efficiently and effectively.
• Knowledge of and expertise in the use of spreadsheet software (e.g. MS Excel) to analyze data, effectively use formulas and functions to prepare, generate and supply data and reporting documents/products in spreadsheet/graphic format.
• Knowledge of statistical concepts and statistical manipulation of data to prepare/update reports and support the analysis and management of data/information.
• Knowledge of computer software tools, including MS Office (Word, PowerPoint, Outlook) to prepare reports/reporting products in various formats.
• Problem solving and analytical skills, methods, and techniques to gather, analyze, and present data in an effective, user friendly, easily understood format.
• Interpersonal, verbal and written communication skills to gather information/data from Metrolinx Integrated Health and Safety teams and provide clarification/answer questions; liaise and work with IT to resolve/troubleshoot technical issues; liaise with other Health and Safety colleagues regarding related data and reports; prepare a range of reporting documents/products to communicate data simply and effectively.

Nice To Haves

• Experience in a health and safety environment would be an asset.
• Experience with Power BI would be considered an asset.

Responsibilities

• Collects and maintains data from the Integrated Health and Safety teams and project delivery teams across Metrolinx and External Contractors through various methods, including the Enterprise Safety data collection system/platform, to produce reports that are relevant, accurate and valid.
• Prepares, generates and supplies data and reporting documents/products as required, in various formats, including presentation, spreadsheet, graphic formats, etc., in digital/electronic and/or hard copy; tailors reports/materials to suit the needs of specific audiences.
• Reviews, monitors and tracks issues and problems including data errors, omissions, inconsistencies and resolves, or escalates as required.
• Assists in the development, implementation and ongoing maintenance of procedures, processes, policies and best practices for the Enterprise Safety Health and Safety records/information management programs/services; contributes to the development and improvement of reporting formats, templates, and documents to facilitate clear, concise and accurate reporting and presentation of relevant information/data.
• Liaises with project delivery teams and Integrated Health and Safety teams across Metrolinx to gather/collect required data/information for inclusion in the Enterprise Health and Safety data collection system.
• Maintains awareness of the latest developments in data and statistical analysis and assesses relevance for Enterprise Health and Safety application.
• Makes recommendations for improvements to reporting processes, procedures and reporting formats, including optimizing reporting frequency and scheduling to support the delivery of efficient and effective reporting services to meet Enterprise Health and Safety reporting requirements.

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree