Repairs Administrator

VEGA Americas • Mason, OH

15h • Onsite

About The Position

The Repairs Administrator will play a crucial role in facilitating the repair process by issuing MRA (Material Return Authorization) numbers to customers for returning devices, coordinating repairs with technicians and manufacturing teams, issuing repair quotes and invoices, and maintaining the daily RIG board. Additionally, the coordinator will be responsible for effectively communicating with customers and following up to ensure their satisfaction. VEGA Americas manufactures, distributes, and services process instrumentation to measure level, density, weight, and pressure. Our products have been making industrial processes safer and more efficient for over 60 years. As an employee, you’ll find VEGA Americas commits itself to the highest quality standards and respect for the individual needs of employees, customers, vendors, and shareholders. VEGA has been awarded a Cincinnati Enquirer’s Top Workplace Award for 9 years running! Our Mission: With innovative technologies and services, we develop solutions that inspire. Through our sense of simplicity and our focus on people, we are looking to the future with curiosity. Locally grounded and globally connected, together we give values a home. Our Values: Curiosity, Humanity, Simplicity, Connectivity. VEGA Americas, Inc. is an Equal Opportunity employer. It is our policy that we will not discriminate against any person based on race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, or veteran status. We are proud to be an Equal Opportunity Employer. EOE AA Minority/Female/Vet/Disability.

Requirements

• High School Diploma or equivalent
• six months to one year related experience
• OR equivalent combination of education and experience

Responsibilities

• MRA Issuance: Generate and assign MRA numbers to customers requesting device repairs, ensuring accurate documentation of devices, issues, and customer details.
• Repair Coordination: Collaborate closely with repair technicians and manufacturing teams to schedule and prioritize repairs based on MRA numbers. Ensure timely completion of repairs while maintaining high-quality standards.
• Quote and Invoicing: Prepare repair quotes based on evaluation results and share them with customers. Upon approval, generate accurate invoices and process them in a timely manner.
• Customer Communication: Maintain clear and responsive communication with customers throughout the repair process. Provide updates on repair status, estimated completion times, and any potential delays.
• RIG Board Management: Maintain the daily (RIG) board, ensuring repair numbers are accurately tracked, monitored, and updated. Keep all stakeholders informed about repair progress.
• Follow-up: Initiate regular follow-ups with customers to gather feedback and address any concerns they might have. Ensure that the repair process meets their expectations and resolves their issues.
• Documentation: Keep detailed records of all repair activities, including MRA numbers, repair quotes, invoices, communication logs, and repair progress updates.
• Quality Control: Work closely with repair technicians to ensure that repairs are conducted to high-quality standards, and that devices are thoroughly tested before being returned to customers.
• Process Improvement: Identify opportunities to streamline and improve the repair process, including reducing turnaround times, enhancing communication protocols, and optimizing the RIG board management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees