Rental Projects Coordinator

Pacific Mobile Structures, Inc.•Pasco, WA

36d•$25 - $28•Onsite

About The Position

Are you a process-driven professional who thrives on juggling priorities, meeting deadlines, and making things happen? Do you excel at both administrative precision and field coordination? If so, we invite you to become a Rental Project Coordinator (RPC) at our Pasco branch. In this in-office role, you will manage the daily flow of information and execution for modular building rental projects. From lease activation to final pickup, you will be the go-to person ensuring that no detail is missed, customers are kept informed, and internal systems remain compliant and current.

Requirements

Advanced organization and multitasking skills; able to manage multiple timelines and stakeholders simultaneously.
Solid understanding of administrative processes related to project coordination, invoicing, and order management.
Proficiency with Microsoft Office Suite, especially Outlook and Teams.
Strong written and verbal communication skills; clear, concise, and professional across teams and with customers.
Proven ability to learn quickly, retain information, and work independently under deadlines.
Minimum 2 years in a project coordination, dispatcher, or operational support role, preferably in construction, equipment rental, or logistics.
Familiarity with union labor, prevailing wage, or public works documentation is a must.
Confidence in reading budgets, cost codes, and purchase orders.
Ability to work closely with cross-functional teams and adapt to changing priorities in a fast-paced environment.

Responsibilities

Be trained on Pacific Mobile’s rental lifecycle processes, including on-rent, off-rent, PO management, and budget tracking.
Partner with Sales and Accounting to move projects forward smoothly and on time.
Coordinate building deliveries, returns, and relocations in alignment with customer schedules and compliance requirements.
Begin mastering our internal systems, including job costing, Rental Project tracking, vendor billing, and lease documentation.
Track and support budget compliance for each Rental Project, working closely with leadership to flag overages or inefficiencies.
Maintain detailed records in company databases for all subcontractors, vendors, and customers.
Identify and implement process improvements to reduce delays and ensure compliance with KPIs.
Build strong, reliable vendor relationships to support timely deliveries, dismantles, and relocations.
Participate in performance reviews and process audits to continuously improve service quality and efficiency.
Work closely with our Construction Services Project Management team, learning the fundamentals of construction project management.

Benefits

7.5 Paid Holidays plus 2 additional Floating Holidays
80 hours PTO (Paid Time Off) effective on hire date
Medical, Dental, and Vision coverage options
8 hours of Volunteer Time per year
401(K) Retirement Benefits with Company Match
Exercise Subsidy Plan, equal to $25 per month
Quarterly Wellness Incentives
Safety and Values Recognition Programs
Years of Service Recognition
Employee Development & Training
Drug-Free, Safety-Focused Environment
Medical, Dental, Vision, 401(K), Charitable Donation Matching, Safety and Values Reward Programs, Community Involvement and Other Great Benefits of being a Pacific Mobile Employee.