Regulatory Supplier Specialist

CHESAPEAKE SPICE CO LLC•Belcamp, MD

11d•$28 - $29•Onsite

About The Position

The Regulatory Specialist is responsible for supplier certification and the maintenance and review of all documentation related to supplier and ingredient approval for Chesapeake Spice Company’s Supplier and Item Approval Programs. This role works closely with suppliers, Procurement, Quality Control, and R&D to ensure compliance with all applicable U.S. food laws and regulations, including FDA, USDA, FSMA, and FSVP requirements. The position also supports ongoing regulatory research to ensure Chesapeake Spice Company remains compliant with evolving regulatory standards.

Requirements

Associate’s degree in food science, Biology, Nutrition, or a related field required; bachelor’s degree preferred. Relevant coursework, industry certifications, or an equivalent combination of education and experience will be considered
Minimum of 3 years of experience in food manufacturing regulatory affairs, quality assurance, or related compliance roles
Strong working knowledge of FDA and USDA regulations, FSMA/FSVP requirements, and food safety documentation
Proven experience reviewing, interpreting, approving, and managing regulatory documentation, with the ability to question and challenge inconsistencies
Familiarity with regulatory and documentation platforms such as TraceGains, DocuSign, or similar systems
Proficiency in Microsoft Office and comfortable working with technical portals and spreadsheets
Excellent attention to detail and strong organizational skills, with the ability to manage multiple priorities
Strong written and verbal communication skills and ability to work cross-functionally with Sales, R&D, Purchasing, QC, and other departments
Demonstrated sense of urgency and ability to follow up with internal teams to meet deadlines
Ability to independently identify potential compliance issues and coordinate follow-up with internal stakeholders and suppliers
High level of discretion when handling proprietary and confidential information
Proficiency in reading, writing, and communicating in English for documentation accuracy and regulatory compliance
Visual acuity sufficient to read and verify regulatory documents
Ability to perceive and respond to verbal instructions and safety cues, with or without reasonable accommodation
Ability to sit and work at a computer for extended periods
Occasionally lift and carry up to 25 pounds
Perform light physical activities including reaching, grasping, pinching, stooping, and kneeling
Ability to work in environments with noise, spice dust, allergens, and strong odors
Tolerance for temperature changes, including cold and hot work environments
This position requires full-time, on-site presence at the Chesapeake Spice Company facility

Nice To Haves

HACCP certification, PCQI training, or other regulatory coursework preferred

Responsibilities

Serve as the primary administrator and key contact for the TraceGains platform, including implementation and ongoing management
Implement, maintain, and update policies and procedures related to Chesapeake Spice Company’s Supplier and Item Approval Programs
Maintain complete and accurate material, ingredient, and supplier files, ensuring all documentation is current and compliant
Collaborate with the Regulatory Supervisor to approve all new suppliers, including verification that foreign suppliers meet FSMA/FSVP and company requirements
Collaborate with the Regulatory Supervisor to approve all new ingredients and ensure compliance with FSMA/FSVP and internal standards
Communicate with suppliers as needed to obtain required regulatory documentation and information
Reapprove suppliers and ingredients within required timeframes based on assigned risk levels
Review updated supplier and ingredient documentation to identify and assess changes from previously approved versions
Interpret and evaluate supplier and ingredient documentation for regulatory compliance
Complete regulatory sections of DocuSign forms and related documentation
Assist with and complete special projects as assigned
Support the Regulatory Supervisor with regulatory inquiries and serve as backup when needed
Exercise discretion and independent judgment in matters related to regulatory compliance
Protect proprietary and confidential company information
Perform filing and general administrative duties
Carry out other duties as assigned or directed